Squarespace + QuickBooks Setup Guide

Pamela Calilung
Customer success manager Request support

Overview of Squarespace + QuickBooks

Connect Squarespace and QuickBooks Online to start syncing your daily sales transactions.

  • Sales sync
    • On a daily basis, the integration will sync a summary of your previous day’s sales data from Squarespace into QuickBooks Online generating an invoice.
    • Map transactions to your preferred accounts from the chart of accounts.
    • Capture all payment transactions including gift cards, tips, tax and payment fees.
    • Easily reconcile deposits into the clearing accounts.

Before you start

How to set up Squarespace + QuickBooks integration

  1. Register or sign in the Amaka dashboard to get started.
  2. Click the New integration button and select Squarespace + QuickBooks Online from the integrations list to commence the setup.
  3. Sign in to your Squarespace account by clicking the Connect new account button underneath Squarespace logo. Follow the guided authentication process to grant all relevant permissions.
  4. Authenticate your QuickBooks Online account following the same procedure, then click Save + Continue.
  5. Follow the wizard to choose your preferred setup method, mapping and scheduler options to complete the setup of the integration.
  6. Click Save + Continue to finish and activate the integration.

After completing the setup, the new integration will be listed on the app dashboard where you can edit it or start a new one.

Express setup
Every day, an invoice with your daily sales summary will be created into QuickBooks Online.

The integration will automatically map sales and payments from Squarespace into QuickBooks Online by creating the following default accounts:

Account mapping
Transaction TypeQuickBooks Online Account and Product NameAccount TypeAccount Code
SalesSquarespace SalesIncomeSS-2000
DiscountsSquarespace DiscountsIncomeSS-2001
Shipping/Delivery FeesSquarespace Shipping/Delivery FeesIncomeSS-2002
Shipping Delivery Fees DiscountsSquarespace DiscountsIncomeSS-2001
Squarespace FeesSquarespace FeesExpenseSS-3000
DonationsSquarespace DonationsOther Current LiabilitySS-8001
AdjustmentsSquarespace SalesIncomeSS-2000
Payment mapping
Payment TypeQuickBooks Online AccountAccount TypeAccount Code
StripeSquarespace Stripe ClearingOther Current AssetSS-6000
PayPalSquarespace PayPal ClearingOther Current AssetSS-6001
Gift CardSquarespace SalesIncomeSS-2000
All Other Payment TypesSquarespace Other Payment ClearingOther Current AssetSS-6002
Tax account mapping (for US only)

Setting up with Express, Squarespace taxes are mapped to the preset account called Squarespace Collected Taxes. The total tax amounts for each tax rate are synced into separate line items and mapped to this current liability account.

QuickBooks Online AccountAccount TypeAccount Code
Squarespace Collected TaxesAccount TypeSS-8002
Advanced setup
The advanced setup will allow you to choose your own custom mapping in relation to sales and payments in Squarespace.
Recommended for professional bookkeepers and accountants.
Guided setup
Schedule a call with one of our integration experts that will guide you through the setup. Schedule a call now

FAQ on how to set up Squarespace + QuickBooks

Yes! Using our free integration, a summary of your previous day’s sales data is automatically synced from Squarespace into QuickBooks Online as an invoice. This means you get perfectly reconciled accounts.
Forever free plan available. Visit our pricing page to find out more about premium features.
Of course! If you would like to request a walkthrough or discuss the capabilities of the integration in more detail, you may schedule a support session with one of our integration experts.
Sure, you can select the date that you wish the data to be synced from through the integration scheduler page.
In case you have revoked the access or changed credentials of an account used for an integration, you can easily reconnect it by expanding the options menu and clicking the Reconnect (or Edit) button in the Connected accounts page.
At any time, you can access your Amaka dashboard and disable an integration by either turning it OFF or deleting it entirely. You can follow the instructions here.

What’s next?

Need any help?
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