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Lightspeed + Quickbooks Online setup guide

Available for Lightspeed customers in USA and Canada.

Overview of Lightspeed + QuickBooks Online

Connect Lightspeed Retail and Quickbooks Online to start syncing your daily sales transactions.

  • Sales sync
    • On a daily basis, the integration will sync a summary of your previous day’s sales data from Lightspeed into QuickBooks Online generating an invoice.
    • You can customise your preferred sales summary view choosing from a wide array of formats.
    • Capture all payment transactions including gift cards, liabilities, tax and fees.
    • Easily reconcile Lightspeed sales and payments in QuickBooks Online.

How to set up Lightspeed + QBO integration

  1. Register or sign in to the Amaka dashboard to get started.

  2. Click the New integration button and select Lightspeed Retail + Quickbooks Online from the integrations list to commence the setup.

  3. Sign in to your Lightspeed account by clicking the Connect new account button underneath Lightspeed logo. Follow the guided authentication process to grant all relevant permissions.

  4. Authenticate your QuickBooks Online account following the same procedure, then click Save + Continue.

  5. Follow the wizard to choose your preferred configuration method, invoice breakdown, invoice format, mapping and scheduler options to complete the setup of the integration.

  6. Click Save + Continue to finish and activate the integration.

If you have selected today’s date as your scheduled sync start date, your transactions will not appear in QuickBooks Online until tomorrow.

Configuration methods

At the beginning of your setup wizard, you’ll be able to choose your preferred configuration method from the options listed below.

Express configuration

Every day, an invoice with your daily sales summary will be created in QuickBooks Online.

The integration will automatically map sales and payments from Lightspeed into QuickBooks Online by creating the following default accounts:

Account and code mapping
LIGHTSPEED ACCOUNT ACCOUNT NAME ACCT. TYPE ACCT. PRODUCT AND SERVICE TYPE ACCT. NUMBER/SKU
Sales Lightspeed Sales Income Non-Inventory LS-2000
Discounts Lightspeed Discounts Income Non-inventory LS-2001
Gift Cards Lightspeed Gift Cards Other Current Liabilities Non-inventory LS-8000
Adjustments Lightspeed Sales Income Non-Inventory LS-2000
Lightspeed Payment types Mapping

Scroll horizontally.

LIGHTSPEED ACCOUNT ACCOUNT NAME ACCOUNT TYPE ACCT. PRODUCT AND SERVICE TYPE ACCT. NUMBER/SKU
Cash LightSpeed Cash Other Current Asset non-inventory LS-6000
Gift Card LightSpeed Gift Card Other Current Asset non-inventory LS-8000
Credit Account LightSpeed Credit Account Other Current Asset non-inventory LS-5000
Any custom Lightspeed payment type Lightspeed {{custom payment type name}} Other Current Asset non-inventory LS-61__
All other payment types LightSpeed All other payment types Other Current Asset non-inventory LS-6001
Lightspeed Tax Mapping

Scroll horizontally.

TAX CATEGORIES / TAX NAME QBO ACCOUNT / PRODUCT and SERVICE NAME ACCOUNT TYPE ACCT. PRODUCT AND SERVICE TYPE ACCT. NUMBER/SKU
Any Tax Categories Any Tax Name LightSpeed Sales Tax Other Current Liabilities non-inventory LS-1___
Advanced setup

The advanced setup will allow you to choose your own custom mapping in relation to sales and payments in Lightspeed.

Recommended for professional bookkeepers and accountants.
Guided setup

Schedule a call with one of our Integration Specialists that will help you decide on the best configuration method for you and guide you through the setup.

Schedule a call now

What’s next?

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