eBay + QuickBooks Setup Guide

Pamela Calilung
Customer success manager Request support

Overview of eBay + QuickBooks Online

Connect eBay and QuickBooks to start syncing your daily sales transaction and managing settlements.

  • Sales
    • On a daily basis, the integration will find and sync settlements deposited on the integrated payment gateway or nonintegrated payment gateway into QuickBooks Online generating an invoice.
    • You can customise your preferred sales summary view choosing from a wide array of formats.
    • Transformation to single invoice with sales information including seller fees, subscription, refunds, and shipping charges in the line items and no payment applied to the final invoice pushed to the accounting package.
    • Easily match the outstanding invoices to the deposit. The outstanding amount of the invoice would be consistent with the deposited amount.

Before you start

How to set up eBay + QBO integration

  1. Register or sign in the Amaka dashboard to get started.
  2. Click the New integration button and select eBay + QuickBooks Online from the integrations list to commence the setup.
  3. Sign in to your eBay account by clicking the Connect new account button underneath eBay logo. Follow the guided authentication process to grant all relevant permissions.
  4. Authenticate your QuickBooks Online account following the same procedure, then click Save + Continue.
  5. Follow the wizard to choose your preferred setup method, invoice breakdown, invoice format, mapping and scheduler options to complete the setup of the integration.
  6. Click Save + Continue to finish and activate the integration.

After completing the setup, the new integration will be listed on the app dashboard where you can edit it or start a new one.

Express setup
Every day, an invoice with your daily sales summary will be created into QuickBooks Online.

The integration will automatically map sales and payments from eBay into QuickBooks Online by creating the following default accounts:

Transaction Type Mapping
Transaction TypeAccount NameAccount Type
SaleseBay SalesSales
DiscountseBay DiscountsSales
Shipping/Delivery Fee RevenueShipping/Delivery Fee RevenueSales
Handling Fee RevenueHandling Fee RevenueSales
Postage LabelsPostage LabelsExpense
Listing FeeseBay Listing FeesExpense
Transaction FeeseBay Transaction FeesExpense
Monthly FeeseBay Monthly FeesExpense
Other Fees and Selling CostseBay Other Fees and Selling CostsExpense
ChargebackseBay ChargebacksExpense
Reverse ChargebackseBay Reverse ChargebacksExpense
Held FundseBay Held FundsCurrent Assets
Balance AdjustmentseBay Balance AdjustmentsCurrent Assets
Advanced setup
The advanced setup will allow you to choose your own custom mapping in relation to sales and payments in eBay.
Recommended for professional bookkeepers and accountants.
Guided setup
Schedule a call with one of our integration experts that will guide you through the setup. Schedule a call now

FAQ on how to set up eBay + QuickBooks

eBay + QuickBooks Online integration will support customers registered with eBay under the Australia website and their listings under the Australia marketplace only.
Yes, our integration will accommodate foreign currency transactions. Provide the following requirements are met:
  • Registered with eBay under the Australia website
  • Listing under the Australian marketplace only and they can sell and ship the products worldwide.
  • The default currency from both eBay and QuickBooks Online must be the same
  • Users should have Premium Account
Of course! If you would like to request a walkthrough or discuss the capabilities of the integration in more detail, you may schedule a support session with one of our integration experts.
Yes, the sync will transform it into a single invoice with all the sales information including seller fees, subscription, refunds, and shipping charges in the line items. The outstanding amount of the invoice would be consistent with the deposited amount/payout.

The integration filters the accounts for each transaction and payment type. If you cannot find the account that you are trying to map, try checking the account category of the account. You can refer to default accounts mapping for the account categories appropriate to the transaction or payment type.

In case the account category is appropriate to the transaction you are trying to map, try checking the visibility of the account. You may need to tick the visibility for Sales, Other Payments and Other Receipts. Find out more.

Sure, you can select the date that you wish the data to be synced from through the integration scheduler page.
In case you have revoked the access or changed credentials of an account used for an integration, you can easily reconnect it by expanding the options menu and clicking the Reconnect (or Edit) button in the Connected accounts page.
At any time, you can access your Amaka dashboard and disable an integration by either turning it OFF or deleting it entirely. You can follow the instructions here.

What’s next?

Need any help?
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