FitbizNew

Keep the finger on your business' pulse in real time. Download mobile app

Documentation

Start integrating with Amaka's products and tools.

Square + Holded setup guide

Overview of Square + Holded integration

The Square + Holded integration is only available in Spain.

Connect Square and Holded to start syncing your daily sales transactions.

  • Sales and transfer sync
    • On a daily basis, the integration will sync a summary of your previous day’s sales data into Holded generating a summarised invoice, or, opt to sync each Square order into an individual Holded invoice.
    • You can customise your preferred sales summary view by choosing from a wide array of formats.
    • Capture all payment transactions, including gift cards, tips, tax and payment fees.
    • Capture sales data coming from multiple Square locations to a single or multiple Holded account files.
    • Transfers will automatically match deposit transactions and fees are accounted for to an expense account.
    • Split sales into multiple revenue accounts by product or category.
    • Easily reconcile Square sales and payments in Holded.

How to set up Square + Holded integration

  1. Go to the Square + Holded dashboard to get started.

  2. Sign in to your Square account and click Allow to grant all relevant permissions.

  3. Authenticate your Holded account by clicking the Connect new account button and follow the wizard.

  4. Follow the wizard to choose your preferred configuration method, invoice breakdown, invoice format, mapping and scheduler options to complete the setup of the integration.

  5. Click Save + Continue to finish and activate the integration.

If you have selected today’s date as your scheduled sync start date, your transactions will not appear in Holded until tomorrow.

Configuration methods

At the beginning of your setup wizard, you’ll be able to choose your preferred configuration method from the options listed below.

Express configuration

Every day, an invoice with your daily sales summary will be created in Holded.

The integration will automatically map sales and payments from Square into Holded by creating the following default accounts:

Order components mapping
Order components Default mappings Valid account types
Sales Square Sales Ventas e ingresos
Discounts Square Discounts Ventas e ingresos
Shipping / Delivery Fee Revenue Square Shipping / Delivery Fee Revenue Ventas e ingresos
Shipping / Delivery Fee Revenue Discounts Square Discounts Ventas e ingresos
Service Charges Square Service Charges Ventas e ingresos
Surcharges Square Surcharges Ventas e ingresos
Tips Square Tips Clientes y proveedores
Square Gift Cards Square Gift Cards Cuentas financieras
Adjustments Square Sales Ventas e ingresos
Payout components mapping
Payout components Preset mappings Valid account types
Square Fees Square Fees Compras y gastos
Third Party Fees Square Third Party Fees Compras y gastos
Square Balance Adjustments Square Balance Adjustments Clientes y proveedores
Chargebacks Square Chargebacks Ventas e ingresos
Square Held Funds Square Held Funds Clientes y proveedores
Square Loan Payments Square Loan Payments Clientes y proveedores
Square Redemption Code Income Square Other Income Ventas e ingresos
Payment types mapping
Payment types Preset mappings Valid account types
Card payments Square Balance Mapping is disabled*
Wallet Square Balance Mapping is disabled*
AfterPay Square Balance Mapping is disabled*
ACH Payments Square Balance Mapping is disabled*
Cash Square Cash Clearing Cuentas financieras (Tesoreria)
Square Gift Card Square Gift Card Cuentas financieras
Exchange Credit Square Exchange Credit Cuentas financieras
Third Party Cards Square Other Payment Clearing Cuentas financieras (Tesoreria)
Other Payment Tyoes Square Other Payment Clearing Cuentas financieras (Tesoreria)
Advanced setup

The advanced setup will allow you to choose your own custom mapping in relation to sales and payments in Square.

Recommended for professional bookkeepers and accountants.
Guided setup

Schedule a call with one of our Integration Specialists that will help you decide on the best configuration method for you and guide you through the setup.

Schedule a call now

FAQ on how to set up Square + Holded

Find answers to the most frequently asked questions about this integration.

The Square + Holded integration is only available to users in Spain. We strongly recommend users outside of Spain to not attempt integration setup as compatibility issues may arise with your specific country of operation.

Of course! If you would like to request a walkthrough or discuss the capabilities of the integration in more detail, you may schedule a support session with one of our integration experts.

Within your Holded dashboard, go to Menu > Settings > Developers page. Once here, you will need to click ‘New API Key’ which will generate the API Key that should be used within the ‘Secret’ field of the Amaka form. Note: Please be sure that your ‘Client Name’ in the Amaka form matches the nominated Holded account.

Yes, Square payouts are synced as bank transfers so you can easily match them to your Square deposits (appearing in your bank statement). Square fees and other Square settlements are also accounted for so you get a complete breakdown of your total Square collections. You can find the Square fees and Square other settlements synced as Other Payments or Other Receipts within the Square Balance account (a bank account automatically created by the integration as a clearing account for Square payments).

The integration filters the accounts for each transaction and payment type. If you cannot find the account that you are trying to map, try checking the account category of the account. You can refer to default accounts mapping for the account categories appropriate to the transaction or payment type.

In case the account category is appropriate to the transaction you are trying to map, try checking the visibility of the account. You may need to tick the visibility for Sales, Other Payments and Other Receipts. Find out more.

Sure, you can select the date that you wish the data to be synced from through the integration scheduler page.

In case you have revoked the access or changed credentials of an account used for an integration, you can easily reconnect it by expanding the options menu and clicking the Reconnect (or Edit) button in the Connected accounts page.

At any time, you can access your Amaka dashboard and disable an integration by either turning it OFF or deleting it entirely. You can follow the instructions here.

What’s next?

Tagged
Was this article helpful?