Overview
The Square + Holded integration is only available in Spain.
Connect Square and Holded to start syncing your daily sales transactions.
Sales and transfer sync
- On a daily basis, the integration will sync a summary of your previous day’s sales data into Holded generating an invoice or opt to sync each Square order into an individual Holded invoice.
- You can customise your preferred sales summary view by choosing from a wide array of formats.
- Capture all payment transactions, including gift cards, tips, tax and payment fees.
- Capture sales data coming from multiple Square locations to a single or multiple Holded account files.
- Transfers will automatically match deposit transactions and fees are accounted for to an expense account.
- Split sales into multiple revenue accounts by product or category.
- Easily reconcile Square sales and payments in Holded.
Before you start
- Sign up for a Square account and a Holded account (if you haven’t already).
How to set up the integration
- Register or sign in to get started.
- Click the New integration button and select Square + Holded from the integrations list to commence the setup.
- Sign in to your Square account by clicking the Connect new account button underneath the Square logo. Follow the guided authentication process to grant all relevant permissions.
- Authenticate your Holded account following the same procedure, then click Save + Continue.
- Follow the wizard to choose your preferred setup method, invoice breakdown, invoice format, mapping and scheduler options to complete the setup of the integration.
- Click Save + Continue to finish and activate the integration.
If you have selected today’s date as your scheduled sync start date, your transactions will not appear in Holded until tomorrow.
If you need asssistance, you can close the wizard at any time and schedule a support session with one of our integration experts or contact your trusted accountant/bookkeeper for support. The integration will be saved as a DRAFT automatically.
Setup methods
Express setup
Every day, an invoice with your daily sales summary will be created in Holded.The integration will automatically map sales and payments from Square into Holded by creating the following default accounts:
Default accounts mappingOrder Components Mapping
| Order components | Default mappings | Valid account types |
|---|---|---|
| Sales | Square Sales | Ventas e ingresos |
| Discounts | Square Discounts | Ventas e ingresos |
| Shipping / Delivery Fee Revenue | Square Shipping / Delivery Fee Revenue | Ventas e ingresos |
| Shipping / Delivery Fee Revenue Discounts | Square Discounts | Ventas e ingresos |
| Service Charges | Square Service Charges | Ventas e ingresos |
| Surcharges | Square Surcharges | Ventas e ingresos |
| Tips | Square Tips | Clientes y proveedores |
| Square Gift Cards | Square Gift Cards | Cuentas financieras |
| Adjustments | Square Sales | Ventas e ingresos |
Payout Components Mapping
| Payout components | Preset mappings | Valid account types |
|---|---|---|
| Square Fees | Square Fees | Compras y gastos |
| Third Party Fees | Square Third Party Fees | Compras y gastos |
| Square Balance Adjustments | Square Balance Adjustments | Clientes y proveedores |
| Chargebacks | Square Chargebacks | Ventas e ingresos |
| Square Held Funds | Square Held Funds | Clientes y proveedores |
| Square Loan Payments | Square Loan Payments | Clientes y proveedores |
| Square Redemption Code Income | Square Other Income | Ventas e ingresos |
Payment Types Mapping
| Payment types | Preset mappings | Valid account types |
|---|---|---|
| Card payments | Square Balance | Mapping is disabled* |
| Wallet | Square Balance | Mapping is disabled* |
| AfterPay | Square Balance | Mapping is disabled* |
| ACH Payments | Square Balance | Mapping is disabled* |
| Cash | Square Cash Clearing | Cuentas financieras (Tesoreria) |
| Square Gift Card | Square Gift Card | Cuentas financieras |
| Exchange Credit | Square Exchange Credit | Cuentas financieras |
| Third Party Cards | Square Other Payment Clearing | Cuentas financieras (Tesoreria) |
| Other Payment Tyoes | Square Other Payment Clearing | Cuentas financieras (Tesoreria) |
Advanced setup
The advanced setup will allow you to choose your own custom mapping in relation to sales and payments in Square.Recommended for professional bookkeepers and accountants.
Guided setup
Schedule a call with one of our integration experts that will guide you through the setup. Schedule a call nowFAQ
The Square + Holded integration is only available to users in Spain. We strongly recommend users outside of Spain to not attempt integration setup as compatibility issues may arise with your specific country of operation.
The integration is 100% completely free of charge for those using Square and Holded in Spain.
Of course! If you would like to request a walkthrough or discuss the capabilities of the integration in more detail, you may schedule a support session with one of our integration experts.
Within your Holded dashboard, go to Menu > Settings > Developers page. Once here, you will need to click ‘New API Key’ which will generate the API Key that should be used within the ‘Secret’ field of the Amaka form. Note: Please be sure that your ‘Client Name’ in the Amaka form matches the nominated Holded account.
Yes, Square payouts are synced as bank transfers so you can easily match them to your Square deposits (appearing in your bank statement). Square fees and other Square settlements are also accounted for so you get a complete breakdown of your total Square collections. You can find the Square fees and Square other settlements synced as Other Payments or Other Receipts within the Square Balance account (a bank account automatically created by the integration as a clearing account for Square payments).
The integration filters the accounts for each transaction and payment type. If you cannot find the account that you are trying to map, try checking the account category of the account. You can refer to default accounts mapping for the account categories appropriate to the transaction or payment type. In case the account category is appropriate to the transaction you are trying to map, try checking the visibility of the account. You may need to tick the visibility for Sales, Other Payments and Other Receipts. Click here to find out more.
Sure, you can select the date that you wish the data to be synced from through the integration scheduler. You can backdate the sync up to one year.
Yes, this can be done through the Square + Holded Payment Integration. This has been built by the team at Holded (who also support all connections and requests regarding its behaviours). For any questions on this, we recommend reaching out to Holded.
In case you have revoked the access or changed credentials of an account used for an integration, you can easily reconnect it by expanding the options menu and clicking the Reconnect (or Edit) button on the Connected Accounts page.
At any time, you can access your Amaka dashboard and disable an integration by either turning it OFF or deleting it entirely. You can follow the instructions here.
