Square + Holded Accounting Setup Guide

Pamela Calilung
Customer success manager Request support
Square + Holded accounting integration is 100% free of charge!

Overview

Connect Square and Holded to start syncing your daily sales transactions.

  • The integration will sync all your previous day’s sales data from Square into Holded, allowing you to select whether you’d like these summarised into a single invoice or on a one-invoice-per-transaction basis.
  • You can customise your preferred sales summary view choosing from a wide array of formats.
  • Capture all payment transactions including gift cards, tips, tax and Square fees.
  • Easily match Square deposits and reconcile other payment methods into clearing accounts.

Before you start

How to setup the integration

  1. Browse the integration setup page to get started.
  2. Sign in to your Square account and click allow to grant all relevant permissions.
  3. Authenticate your Holded account by clicking the Connect new account button.
  4. Populate the authentication fields presented on the Amaka screen (note: you will be directed to follow the various actions within your Holded account to generate your API key), then click Allow access.
  5. Click Save + Continue to accept Amaka’s terms and conditions.
  6. Select whether you would like your daily Square sales to be synchronised in a single summarised invoice or on a per-transaction basis.
  7. Follow the wizard to choose your preferred setup method, invoice breakdown, invoice format, mapping and scheduler options to complete the setup of the integration.
  8. Click Save + Continue to finish and activate the integration.
After completing the setup, the new integration will be listed on the app dashboard where you can edit it or start a new one.
Express setup
Every day, an invoice with your daily sales summary will be created in Holded.

The integration will automatically map sales and payments from Square into Holded by creating the following default accounts:

Transaction Type Mapping
Transaction Type Account Name Account Type (ES)
Sales Square Sales Ventas de mercaderías
Discounts Square Discounts Ventas de mercaderías
Shipping/Delivery Fee Revenue Square Shipping/Delivery Fee Revenue Prestaciones de servicios
Service Charges Square Service Charges Prestaciones de servicios
Surcharges Square Surcharges Prestaciones de servicios
Square Fees Square Fees Deudas a corto plazo
Chargebacks Square Chargebacks Deudas a corto plazo
Tips Square Tips Servicios bancarios y similares
Gift Card Square Gift Card Gastos excepcionales
Square Balance Adjustments Square Balance Adjustments Cuentas financieras
Payment Type Mapping
Payment Type Account Name Account Type (ES)
Card Payments Square Balance Cuentas financieras
Cash Square Cash Clearing Cuentas financieras
All Other Payment Types Square Other Payments Clearing Cuentas financieras
Gift Cards Square Gift Cards Deudas a corto plazo
Exchange Credit Square Exchange Credit Clearing Deudas a corto plazo
Advanced setup
The advanced setup will allow you to choose your own custom mapping in relation to sales and payments in Square.
Recommended for professional bookkeepers and accountants.
Guided setup
Schedule a call with one of our integration experts that will guide you through the setup. Schedule a call now

FAQ

The Square + Holded integration is only available to users in Spain. We strongly recommend users outside of Spain to not attempt integration setup as compatibility issues may arise with your specific country of operation.
The integration is 100% completely free of charge for those using Square and Holded in Spain.
Of course! If you would like to request a walkthrough or discuss the capabilities of the integration in more detail, you may schedule a support session with one of our integration experts.
Within your Holded dashboard, go to Menu > Settings > Developers page. Once here, you will need to click ‘New API Key’ which will generate the API Key that should be used within the ‘Secret’ field of the Amaka form. Note: Please be sure that your ‘Client Name’ in the Amaka form matches the nominated Holded account.
Yes, Square payouts are synced as bank transfers so you can easily match them to your Square deposits (appearing in your bank statement). Square fees and other Square settlements are also accounted for so you get a complete breakdown of your total Square collections. You can find the Square fees and Square other settlements synced as Other Payments or Other Receipts within the Square Balance account (a bank account automatically created by the integration as a clearing account for Square payments).
The integration filters the accounts for each transaction and payment type. If you cannot find the account that you are trying to map, try checking the account category of the account. You can refer to default accounts mapping for the account categories appropriate to the transaction or payment type. In case the account category is appropriate to the transaction you are trying to map, try checking the visibility of the account. You may need to tick the visibility for Sales, Other Payments and Other Receipts. Click here to find out more.
Sure, you can select the date that you wish the data to be synced from through the integration scheduler. You can backdate the sync up to one year.
Yes, this can be done through the Square + Holded Payment Integration. This has been built by the team at Holded (who also support all connections and requests regarding its behaviours). For any questions on this, we recommend reaching out to Holded.
In case you have revoked the access or changed credentials of an account used for an integration, you can easily reconnect it by expanding the options menu and clicking the Reconnect (or Edit) button on the Connected Accounts page.
At any time, you can access your Amaka dashboard and disable an integration by either turning it OFF or deleting it entirely. You can follow the instructions here.

What’s next?

Need any help?
Need help? Visit our Help desk or Schedule a support session.