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Etsy + Xero setup guide

Overview of Etsy + Xero integration

Connect Etsy and Xero to start syncing your sales transactions and posting them to your accounting system.

  • Sales sync
    • On a daily basis, the integration will sync a summary of your previous day’s Etsy sales data into Xero as a summarised bank transaction, or you can choose to sync each Etsy order as an individual Xero bank transaction (per-order sync).
    • Map transactions to your preferred accounts from the chart of accounts.
    • Capture sales information including seller fees, subscriptions, refunds, shipping charges, and more across transaction line items.
    • Deposit matching: a bank transfer transaction will be consistent with Etsy deposited amounts.

How to set up Etsy + Xero integration

  1. Register or sign in to the Amaka dashboard to get started, using your Xero credentials.

  2. Sign in to your Etsy account and click Allow to grant all relevant permissions.

  3. Authenticate your Xero account by clicking Connect new account, choose the organisation, then click Allow access.

  4. Follow the wizard to choose your preferred setup method, invoice breakdown, invoice format, mapping and scheduler options to complete the setup.

  5. Click Save + Continue to finish and activate the integration.

If you have selected today’s date as your scheduled sync start date, your transactions will not appear in Xero until tomorrow.

Configuration methods

At the beginning of your setup wizard, you’ll be able to choose your preferred configuration method from the options listed below.

Express configuration

Every day, a bank transaction with your daily sales summary will be created in Xero.

The integration will automatically map sales and payments from Etsy into Xero by creating the following default accounts:

Transaction type mapping
Transaction Type Account Name Account Type
Sales Etsy Sales Revenue
Discounts Etsy Discounts Revenue
Coupon Etsy Coupon Revenue
Gift Wrap Etsy Gift Wrap Revenue
Collected Taxes Etsy Collected Taxes Current Liability
Collected Taxes + Country Etsy Collected Taxes Current Liability
Gift Card Etsy Gift Card Current Liability
Shipping/Delivery Fee Revenue Etsy Shipping/Delivery Fee Revenue Revenue
Etsy Fees Etsy Fees Expense
Advertising Etsy Advertising Expense
Shipping Label Etsy Shipping Label Expense
Other Income Etsy Other Income Expense
Chargeback Etsy Chargeback Expense
Adjustment Etsy Adjustment Current Assets
Payment type mapping
Payment Type Account Name Account Type
Etsy Payments Etsy Payment Balance Bank Account
Advanced setup

The advanced setup will allow you to choose your own custom mapping and preferences beyond the default settings. Recommended for professional bookkeepers and accountants.

Guided setup

Schedule a call with one of our Integration Specialists who will help you decide on the best configuration method and guide you through the setup.

Schedule a call now

Sync behaviour

  • Posting method – Data is posted to Xero as bank transactions (either summarised daily or per-order), not as itemised product sales invoices.

FAQ on how to set up Etsy + Xero

Find answers to the most frequently asked questions about this integration.

The Etsy + Xero integration supports customers globally.

Of course! If you would like to request a walkthrough or discuss the capabilities of the integration in more detail, you may schedule a support session with one of our integration experts.

You can set when the Etsy + Xero integration runs a daily sync. By default, it’s set to 12 am UTC time. Additionally, you can back sync your data by up to 12 months depending on what plan you’re on. Our support team can help you with this process.

The integration filters the accounts for each transaction and payment type. If you cannot find the account that you are trying to map, try checking the account category of the account. You can refer to default accounts mapping for the account categories appropriate to the transaction or payment type.

If the account category is appropriate, check the account’s visibility. You may need to tick visibility for Sales, Other Payments, and Other Receipts. Click here to find out more.

Sure, you can select the date that you wish the data to be synced from through the integration scheduler. You can backdate the sync up to one year.

In case you have revoked access or changed credentials of an account used for integration, you can easily reconnect it by expanding the options menu and clicking the Reconnect (or Edit) button on the Connected Accounts page.

At any time, you can access your Amaka dashboard and disable an integration by either turning it OFF or deleting it entirely. You can follow the instructions here.

What’s next?

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