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How to use Shopify cash on delivery (COD): Setup, accounting guide, and more
Cash on delivery, or COD, is a payment method that allows customers to pay in cash when their order is delivered. While not as common today as online payments, enabling COD in Shopify gives merchants added flexibility and caters to customers who prefer paying cash. Offering a cash on delivery option can attract buyers who may not have credit cards or don't wish to make an online payment before receiving an order.
Payment type mapping with Square + Xero integration
Overview
- The integration has a default set of accounts that are automatically created and mapped using the Express Setup.
- You may customise the mapping and map existing Xero accounts using the Advanced Setup.
How it works
Proceeding with Express Setup (without the Advanced Features ticked), the integration will automatically create and map the following default set of accounts to the Square payment types.
Overview
- Downgrade or upgrade your subscription plan at any time.
Downgrade your subscription plan
To initiate a plan downgrade, please get in touch with our dedicated support team.
View and upgrade your pricing plan
Overview
- View and upgrade your subscription at any time.
View your subscription plan
-
Sign into the Amaka dashboard.
Laura Tien September 25, 2023
Understanding the order limit and billing cycle
Overview
- Understanding order limits and how to track orders.
- How the billing cycle works for free trials vs. premium plans.
Adding new integrations, locations and order limits
You can select one of our yearly (discounts applied) or monthly subscription plans that suit your requirements.
Manage your Amaka user profile
Overview
- Update your display name, phone number, timezone and password.
About your user profile
Your user profile is generated from the personal details you provide during the sign-up process. It includes information necessary to uniquely identify you within the Amaka app.
4 ways top accountants prepare clients for Black Friday and Cyber Monday
Black Friday and Cyber Monday have become two of the biggest annual shopping events, with billions in sales up for grabs. However, the massive spikes in traffic and orders during these holidays can overwhelm unprepared retailers. Thorough planning and analysis is crucial to fully capitalize on these high-volume sales days. This is an opportunity where you as an accountant can provide invaluable guidance and direction.
Understanding and tracking your e-commerce financial statements is an important aspect in managing your business finances. In this article, we'll explain what each financial statement shows, how they relate to each other, and most importantly, how analyzing them properly can positively impact your business.
eBay + Xero bank feed reconciliation
Overview
- This guide will cover how to reconcile eBay transactions deposited in the integrated payment gateway or non-integrated payment gateway for those using the eBay + Xero integration.
- Allocate your payment deposits recorded in eBay to the clearing accounts.
How to reconcile eBay transactions in Xero
The eBay + QuickBooks Online integration will capture each eBay payout and transform it into an invoice with seller fees, subscription, refunds and shipping charges included in the line items. The final invoice is pushed to Xero and remains outstanding.
eBay + MYOB bank feed reconciliation
Overview
- This guide will cover how to reconcile eBay transactions deposited in the integrated payment gateway or non-integrated payment gateway for those using the eBay + MYOB integration.
- Allocate your payment deposits recorded in eBay to the clearing accounts.
How to reconcile eBay transactions in MYOB
The eBay + QuickBooks Online integration will capture each eBay payout and transform it into an invoice with seller fees, subscription, refunds and shipping charges included in the line items. The final invoice is pushed to MYOB and remains outstanding.
ChatGPT vs. Shopify Magic and Shopify Sidekick: What should merchants choose?
Shopify Magic and Sidekick are powerful tools for e-commerce stores. For employees and businesses alike, the dawn of AI chatbots most notably, ChatGPT, is a prevalent topic of discussion for all industries at the moment. Currently businesses are asking themselves the question, how can we apply the use of AI in our business for day to day tasks?
eBay + QuickBooks Online bank feed reconciliation
Overview
- This guide will cover how to reconcile eBay transactions deposited in the integrated payment gateway or non-integrated payment gateway for those using the eBay + QuickBooks Online integration.
- Allocate your payment deposits recorded in eBay to the clearing accounts.
How to reconcile eBay transactions in QuickBooks Online
The eBay + QuickBooks Online integration will capture each eBay payout and transform it into an invoice with seller fees, subscription, refunds and shipping charges included in the line items. The final invoice is pushed to QuickBooks Online and remains outstanding.
5 Squarespace extensions every seller needs to manage your e-commerce store
Squarespace’s e-commerce platform offers built-in features to build and customize your own website and also possesses the ability to connect with third-party extensions. This unlocks even more opportunities to aid your business in different areas. By installing extensions, you can automate workflows, access valuable data insights, and provide a smoother experience for customers.
BigCommerce + QuickBooks Online bank feed reconciliation
Overview
- This guide will cover how to reconcile BigCommerce transactions with the bank feed in QuickBooks Online for those using the BigCommerce + QuickBooks Online integration.
- Allocate your payment deposits recorded in BigCommerce to the clearing accounts.
Reconcile BigCommerce clearing accounts by allocating payment deposits
For each payment type, you need to take note of what clearing account it has been mapped to. Then, you'll need to go through the following steps for each payment type to complete the bank reconciliation process. To view the clearing accounts mapped to the payment types, follow this guide on accounts mapping.
BigCommerce + MYOB bank feed reconciliation
Overview
- This guide will cover how to reconcile BigCommerce transactions with the bank feed in MYOB for those using the BigCommerce + MYOB integration.
- Allocate your payment deposits recorded in BigCommerce to the clearing accounts.
Reconcile BigCommerce clearing accounts by allocating payment deposits
For each payment type, you need to take note of what clearing account it has been mapped to. Then, you'll need to go through the following steps for each payment type to complete the bank reconciliation process. To view the clearing accounts mapped to the payment types, follow this guide on accounts mapping.
BigCommerce + Xero bank feed reconciliation
Overview
- This guide will cover how to reconcile BigCommerce transactions with the bank feed in Xero for those using the BigCommerce + Xero integration.
- Allocate your payment deposits recorded in BigCommerce to the clearing accounts.
Reconcile BigCommerce clearing accounts by allocating payment deposits (No Stripe bank feed in Xero)
For each payment type, you need to take note of what clearing account it has been mapped to. Then, you'll need to go through the following steps for each payment type to complete the bank reconciliation process. To view the clearing accounts mapped to the payment types, follow this guide on accounts mapping.
WooCommerce + MYOB bank feed reconciliation
Overview
- This guide will cover how to reconcile WooCommerce Payments/PayPal/Stripe transactions with the bank feed in MYOB for those using the WooCommerce + MYOB integration.
- All sales and fees will need to be matched manually. If you’re using multiple payment processors, you need to go through the following process for each. Through the integration, we’re able to provide multi-currency support.
Reconciling WooCommerce sales
The WooCommerce Clearing Account is created automatically by the integration and is used as a clearing account for WooCommerce Payments transactions in your local currency.
WooCommerce accounting: How to manage multiple payment methods
As an e-commerce store owner using WooCommerce, you likely want to offer customers various payment options at checkout. WooCommerce supports many popular payment methods, including credit cards, bank transfers, and digital wallets. However, with more payment options comes additional complexity in your accounting procedures.
WooCommerce + QuickBooks Online bank feed reconciliation
Overview
- This guide will cover how to reconcile WooCommerce Payments/PayPal/Stripe transactions with the bank feed in QuickBooks Online for those using the WooCommerce + QuickBooks Online integration.
- All sales and fees will need to be matched manually. If you’re using multiple payment processors, you need to go through the following process for each. Through the integration, we’re able to provide multi-currency support.
Reconciling local currency WooCommerce sales
The WooCommerce Clearing Account is created automatically by the integration and is used as a clearing account for WooCommerce Payments transactions in your local currency.
Square + MYOB bank feed reconciliation
Overview
- Match the Square deposit to the synced payout transfer
- Allocate other payment types to the clearing accounts
How to reconcile Square transfers
When the Square payout appears in the bank transactions, you must match this to the transfer transaction synced by the integration.
Square + QuickBooks Online bank feed reconciliation
Overview
- Match the Square deposit to the synced payout transfer
- Allocate other payment types to the clearing accounts
Reconciling Square transfer
-
Log in to QuickBooks Online.
Laura Tien July 19, 2023
Squarespace + MYOB bank feed reconciliation
Overview
- This guide will cover how to reconcile Squarespace transactions with the bank feed in MYOB for those using the Squarespace + MYOB integration.
- Allocate your payment deposits recorded in Squarespace to the clearing accounts.
Reconcile Squarespace clearing accounts by allocating payment deposits
For each payment type, you need to take note of what clearing account it has been mapped to. Then, you'll need to go through the following steps for each payment type to complete the bank reconciliation process. To view the clearing accounts mapped to the payment types, follow this guide on accounts mapping.
Squarespace + QuickBooks Online bank feed reconciliation
Overview
- This guide will cover how to reconcile Squarespace transactions with the bank feed in QuickBooks Online for those using the Squarespace + QuickBooks Online integration.
- Allocate your payment deposits recorded in Squarespace to the clearing accounts.
Reconcile Squarespace clearing accounts by allocating payment deposits
For each payment type, you need to take note of what clearing account it has been mapped to. Then, you'll need to go through the following steps for each payment type to complete the bank reconciliation process. To view the clearing accounts mapped to the payment types, follow this guide on accounts mapping.
Squarespace + Xero bank feed reconciliation
Overview
- This guide will cover how to reconcile Squarespace transactions with the bank feed in Xero for those using the Squarespace + Xero integration.
- Allocate your payment deposits recorded in Squarespace to the clearing accounts.
Reconcile Squarespace clearing accounts by allocating payment deposits
For each payment type, you need to take note of what clearing account it has been mapped to. Then, you'll need to go through the following steps for each payment type to complete the bank reconciliation process. To view the clearing accounts mapped to the payment types, follow this guide on accounts mapping.
Shopify + QuickBooks Online bank feed reconciliation
Overview
- This guide will cover how to reconcile Shopify transactions with the bank feed in QuickBooks Online for those using the Shopify + QuickBooks Online integration.
- Match the Shopify payout to the synced bank transfer transaction.
- Allocate other payment types to the clearing accounts.
Reconciling Shopify Payments payout
The Shopify payout is automatically matched to a bank transfer transaction that was synced by the integration. All you need to do is confirm that the match is correct to complete the bank reconciliation process for these transactions.
Shopify + MYOB bank feed reconciliation
Overview
- This guide will cover how to reconcile Shopify transactions with the bank feed in MYOB for those using the Shopify + MYOB integration.
- Match the Shopify payout to the synced bank transfer transaction.
- Allocate other payment types to the clearing accounts.
Reconciling Shopify Payments payout
The Shopify payout is automatically matched to a bank transfer transaction that was synced by the integration. All you need to do is confirm that the match is correct to complete the bank reconciliation process for these transactions.
Embrace the age of automation: How integrations are shaping the future of accounting
In this article, we’ve teamed up with Method to share the how integrations are shaping the future of accounting.
WooCommerce + Xero bank feed reconciliation
Overview
- This guide will cover how to reconcile WooCommerce Payments/PayPal/Stripe transactions with the bank feed in Xero for those using the WooCommerce + Xero integration.
- All sales and fees will need to be matched manually. If you’re using multiple payment processors, you need to go through the following process for each. Through the integration, we’re able to provide multi-currency support.
Reconciling local currency WooCommerce sales
The WooCommerce Clearing Account is created automatically by the integration and is used as a clearing account for WooCommerce Payments transactions in your local currency.
Pros and cons of hiring an e-commerce accountant or bookkeeper
As an e-commerce business owner, you're aware of the responsibility of accounting and bookkeeping. While it is important to have your own understanding of e-commerce accounting and bookkeeping, there comes a time where it’s necessary to engage with an accounting professional or firm to bear some of the load.
Managing your Shopify finances and accounting: 5 apps you need
As a Shopify store owner, choosing the right finance and accounting apps (otherwise known as plugins or integrations) can save you a tonne of time and energy. However, with thousands of options available, it can be difficult to determine which Shopify accounting apps are most suitable for your specific store needs. It’s important to focus on plugins that will automate manual processes and provide valuable insights.
E-commerce accounting: How to forecast revenue vs. profit
Forecasting revenue and profit for e-commerce sales is critical in managing your online business. You may have heard the words revenue and profit used when talking about an income a business makes through sales. Even though words are often used the same way, it's important to distinguish the difference between them.
Amaka joins Squarespace Extensions marketplace providing Xero and MYOB integration
Squarespace, a leading e-commerce and website builder globally, has added Amaka’s Xero and MYOB accounting integrations to its Extensions marketplace.
Top 7 WooCommerce KPIs to track for finance and accounting
When looking at your WooCommerce accounting and finances it’s important to have KPIs that act as a litmus for your business’ health. While it may seem intimidating, monitoring key performance indicators (KPIs) is an essential aspect of successfully managing a WooCommerce business. In this article, we will discuss seven important WooCommerce KPIs that have an impact on your finances and accounting:
E-commerce accounting: How to use Xero for inventory management
As an e-commerce store owner, you’re aware of the impact proper e-commerce inventory management has on your finances, COGS, among other areas. Xero is an accessible accounting software that helps business owners to gain control and share insights across their business. Through using accounting software, such as Xero, e-commerce business owners can have a clear picture of inventory and accounts in real-time to guide smart decisions that drive profitability.
Square + QuickBooks Online setup guide
Overview of Square + QuickBooks Online integration
Connect Square and QuickBooks Online to start syncing your daily sales transactions.
Setting up class tracking for Square + QuickBooks Online integration
How it works
- Create and manage classes in QuickBooks Online to make them available for mapping.
- The integration will assign the tracking option for each invoice line item related to sales.
Set up the tracking categories
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Sign into the Amaka dashboard.
Laura Tien June 06, 2023
Adding accounts for mapping purposes for Square + QuickBooks Online integration
How it works
- You need to ensure that a product or service item is created in QuickBooks Online if you wish to change any mapping in the Square + QuickBooks Online integration settings.
- The integration is syncing an invoice to record the sales data from your POS/eCommerce app. A QuickBooks Online invoice requires a product or service item on each line item. Hence, you need to associate the accounts you want to use for integration mapping to product or service items.
Add an account to your chart of accounts
You need to have the account ready before adding a product or service item. You may follow this guide if the account you wish to map in the integration settings is not yet created in QBO.
Shopify accounting: Cost of goods sold (COGS) and how to track it
Tracking the cost of goods sold (COGS) is vital for your Shopify storefront because of how much it reveals about the underlying financial health and overall profitability of your business. COGS refers to what you pay for the goods you sell—the materials, labor, shipping and other direct costs involved in the production of goods.
By keeping a close eye on COGS in your Shopify store, you’re able to gain insight into your profit margins for each product and can make important decisions around how you price your store items. In this article, we’ll go through how to access the Shopify COGS report and how to maintain best practices in managing the Shopify cost of goods sold.
eBay accounting: Taxes for selling on eBay and ATO regulations
As an eBay seller based in Australia, reporting your income and expenses to the Australian Tax Office (ATO) is required to stay compliant with your eBay taxes. However, managing your accounting does not have to be a tedious process, especially if you utilize tools that integrate with eBay. Accounting platforms that connect directly to your eBay account can help streamline record keeping and tax reporting obligations.
Square + Sage Business Cloud bank feed reconciliation
Overview
- Match the Square deposit to the synced payout transfer
- Allocate other payment types to the clearing accounts
Reconciling Square transfer
-
Log in to Sage Business Cloud.
Laura Tien May 22, 2023
E-commerce accounting: What is a clearing account and why do you need one?
If you're an e-commerce business owner, you may be familiar with clearing accounts. The clearing account reduces accounting errors and can even prevent fraud in some cases. When you separate funds into a dedicated account, you gain control over your business' transactions. This enables you to make well-informed choices concerning strategies for business growth.
Editing ledger accounts for Square + Sage Business Cloud integration
Overview
- Make changes to the preset accounts
- Square Balance and account visibility limitations
Making changes to the preset accounts
You can make changes to the account codes or account names that were automatically created by the integration. However, changing the account category might cause issues with the mapping and sync. Please refer to the valid account types if you need to change the account category.
Activate Square payment service for Square + Xero integration
Overview
- You can add Square as a payment service in Xero. Offer an online payment option to your customers whenever you send out an invoice from Xero.
Setting up Payment Service
Activate the Payment Service from the integration settings.
Apply Square as a Payment Service to multiple themes for Square + Xero integration
Overview
- Set up the Square Payment Service on multiple branding themes in Xero.
Apply the payment service to a branding theme
You can activate the Square payment service in multiple branding themes by navigating the Payment Service settings in Xero.
Setting up taxes for Square + Xero integration
Overview
- Map taxes to Xero tax rates or current liability accounts.
- Set up tax groups
- Set up taxes that are used as surcharge (e.g. weekend, public holiday or credit card surcharge)
Setting up taxes
Map taxes to tax rates or current liability accounts.
The Square Balance clearing account for Square + Xero integration
Overview
- Understanding the Square Balance clearing account
- Editing or deleting Square Balance will cause the integration to fail
Square Balance
Square Balance is an account created automatically by the integration and is used as a clearing account for Square transfers. Daily total card payments are recorded to this account. When Square transfers the payout to your bank account, the integration will create a bank transfer from the Square Balance to the bank account mapped in your integration settings. Other payout transactions, such as Square fees and loan payments will also be recorded in this clearing account.
Reconciling Xero invoices paid through Square
Overview
- Learn how to reconcile an invoice in Xero that is paid Square via virtual terminal, register, terminal or reader.
Turn off sales sync
If you create invoices in Xero for each Square transaction, turning off the Sales Sync of the Square and Xero integration is recommended so that the sales will not double up.
Shopify accounting: What is a purchase order (PO) and how do you manage POs?
Creating purchase orders in Shopify is a process that is essential in managing your storefront effectively. A purchase order (PO) is a key business document used to formally request goods or services from a supplier. As a Shopify merchant, being able to properly create, approve, and manage POs is essential to sustaining your operations.
How to set up PayPal for WooCommerce and manage accounting processes
Managing your WooCommerce accounting is crucial to maintaining best practices in running your business. If you run an online store with WooCommerce, accepting PayPal as a payment method is a great option for many because it is both a trustworthy and secure option, assisting in customer retention among other advantages.
How to sell gift cards on Shopify: Accounting, gift vouchers, and more
Offering Shopify gift cards is an excellent way for e-commerce stores to boost revenue and enhance customer experience, but managing gift card sales requires careful accounting and planning. As a merchant, you need to keep track of gift card liabilities, address challenges like fraud prevention proactively, charge correct taxes, and streamline bookkeeping processes whenever possible.
How to use DocuSign for your accounting: Tax forms, invoicing, Xero and more
DocuSign is a trusted eSignature service used by accounting professionals and businesses for various purposes. DocuSign enables you to request signatures for documents directly within accounting software such as Xero. This way you can seamlessly manage billing, receive legally-compliant tax form signatures, and more.
Setting up surcharges for MYOB integrations
Overview
- Set taxes as surcharge to sync them as sales or income instead of taxes.
Setting up surcharges
If you've created taxes in Square but they are intended to record surcharges (e.g. card or public holiday), you need to select the appropriate option to sync them as sales or income.
Apply Jobs to your sales for MYOB integrations
Overview
- Automatically apply Jobs to track sales according to location, product, or category.
Apply Jobs to sales
Set up Jobs in MYOB to make them available for mapping.
Map sales by product or category for Square integrations
Overview
- You can break down your sales and map specific accounts to each product or category to get better insights into your business.
Break down sales invoice by product or category
The integration can split the sales into multiple line items summarising each product or category total. Before you start, create the income or revenue accounts (if you haven't already) that you wish to see in your reports. For example, you may want to create an account called Food Sales and another one for Beverage Sales.
Updating the bank accounts mapping for Square integrations
Overview
- Mapping bank accounts to automatic and instant transfers.
Update bank accounts mapping
If you've updated your linked bank account in Square, ensure the same account reflects in your accounting app. For the integration to sync the Square payout transfer, you must map the updated bank account in the integration settings.
Overview
- Accounts and payment types mappings can be accessed by selecting Advanced setup.
- Map sales, discounts, payments and other accounts.
Update accounts mapping
You can update the accounts mapping in your integration settings at any time. If an account was previously used for mapping and you edited or deleted it, it might cause the account to be unmapped from the integration. Updating your integration's accounts mapping is necessary to prevent sync issues.
Updating the tax types mapping
Overview
- Map the taxes you've set up in your POS or eCommerce app to the tax types in your accounting app.
Update tax types mapping
If you've made any changes in your taxes in your POS or eCommerce app, updating your integration tax settings is necessary to prevent sync issues.
Squarespace accounting: Complete guide to software, integrations, taxes and more
Squarespace is a powerful tool for e-commerce businesses with its built-in tools for both CRM and accounting to support your business’ growth. However, you may require more to handle accounting and taxes, which is why we have written this complete guide to give you everything you need to know about Squarespace accounting, giving you guidance on software, integrations, and taxes to give you both understanding and tools to set your Squarespace business up for success.
How to integrate Square with QuickBooks Online accounting software
In this article we’ll take you through how to integrate Square with QuickBooks Online (QBO) accounting software to streamline your accounting process. If you’re a business owner, you’re aware of the importance of accounting for auditing, reporting, and taxation and have likely invested in an accounting software to assist in these processes.
Top 5 Shopify KPIs to track to get ahead of competitors
In this article, we’ve teamed up with Syft to share the 5 most important KPIs to track as a Shopify business.
E-commerce accounting: Payment reconciliation best practices
For e-commerce businesses, payment reconciliation is essential in ensuring there are no discrepancies in your accounting. Although e-commerce payment reconciliations can be both tedious and time consuming, especially for businesses with high volumes of transactions, we'll provide an overview of best practices to simplify and streamline payment reconciliation.
Sign in to MYOB AccountRight company file
Overview
- Difference between MYOB login and company file login details.
MYOB login vs. company file login
An MYOB login is used to log in to the MYOB app. This is your email address and password when you signed up for MYOB.
Invoice total amounts are zero for MYOB integrations
Overview
- Learn about how payments are synced
- Refund transactions are also synced into sales invoices
Invoice payments
Creating an invoice payment in MYOB requires a bank account to receive the payment. However, the integration syncs certain payment types into current assets and current liabilities clearing accounts. As a result, payments are synced into the invoice line items with negative amounts to be recorded in the current assets and current liabilities clearing accounts.
Show POS sales on GST report for MYOB integrations
Overview
- MYOB integrations use the accrual basis of accounting.
- Generate a GST report showing the GST from the sales on your POS system.
Data synced by the integration reflects on the accrual basis GST reporting. The integration pushes sales into an invoice with a zero total. Invoices with Closed status, are excluded from the cash accounting method.
Sales tax (Refunded line item) for BigCommerce integrations
Overview
- There are orders processed in BigCommerce where the tax rate and amount is no longer available after a refund has been processed. The “Sales Tax (Refunded Line Item)” mapping is a fallback tax type that will be used when the tax information can no longer be retrieved.
How it works
When an order has been paid and closed, the order will contain the tax rate and tax amount information. However, when a refund is processed after the order has been closed, the data that we can retrieve will no longer show the tax information on the refund and order.
Order level refund for BigCommerce integrations
Overview
- Order level refund is used when you wish to refund a custom value. When this refund option is used, any existing order tax will not be recalculated as per the support document in BigCommerce (reference: BigCommerce Help Center).
How it works
When refunding a custom value and the tax is not being recalculated, it also means that the appropriate tax rate for the refund will not be synced. BigCommerce will always report zero tax for this type of refund and that’s why our suggestion is to map it to a 0% or tax exempt tax rate.
Shopify sales taxes: Everything to know on tax settings, international regulations and accounting
As an e-commerce business owner on a platform like Shopify, one of the most important considerations to make is sales tax. Knowing where to start when it comes to learning, understanding, and applying sales tax to your store item can be a tedious task. That’s why in this article, we’ll give you an overview of the different types of sales tax you’ll encounter for your business whether you’re selling in Australia, the US, Canada, the EU or all of the above. We’ll also take you through how to change your Shopify tax settings to make sure sales tax is applied correctly to your products.
5 accounting and finance apps you need for your WooCommerce store
We know running a WooCommerce business can get complex, especially in accounting and finance. The platform integrates with hundreds of plugins to help businesses with both their accounting and finance processes. Don’t know where to start? In this article, we’ll be taking you through 5 types of plugins, extensions and apps to help you in your WooCommerce accounting and financial practices.
E-commerce accounting: Working capital ratio and how to improve it
Working capital and the working capital ratio are some of the lesser known metrics for e-commerce businesses. You've likely heard of e-commerce KPIs like inventory turnover and average customer order. But what is working capital? And how can you make sure you can optimize it for success?
How to account for WooCommerce sales taxes: Accounting guide
Whether you're a newcomer or a seasoned entrepreneur, managing international sales taxes and adhering to legal requirements can be a challenge for any WooCommerce business. By gaining a comprehensive understanding of these tax obligations, you can ensure your accounting is accurate and compliant.
How a simple DocuSign integration helps Autonomate give time back to clients and teams
Autonomate is passionate about making business easier for its customers. Based in the UK, the organisation provides and manages customised Robotic Process Automation (RPA) services to make organisations more cost and time efficient.
WooCommerce accounting: Complete guide to software, integrations, taxes and more
Managing the accounting for a WooCommerce store can be a daunting task, but with the right tools and knowledge, it doesn't have to be. In this article, we’ll go through how to choose an accounting software and how to integrate it with your WooCommerce store for automated data entry. After that, we’ll go through interpreting financial statements, preparing for tax time, special considerations for dropshipping, and when and how to hire an accounting professional.
Accounting trends 2023: New research on technology, challenges and goals
The accounting industry is facing a number of challenges, but by staying up-to-date with the latest trends and technologies, firms can position themselves for success in the future. In this article, we’ve delved into the latest research, surveys and trends, as well as spoken to leaders in the space to give you a summary of what you need to know in 2023.
How to enable pretty permalinks in WooCommerce
Overview
- Actions users should perform when connecting to Amaka, to ensure that WooCommerce integrations will work smoothly and the connection will not be interrupted or broken due to the invalid configuration.
Steps to enable pretty permalinks in WooCommerce
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Enter the WooCommerce admin dashboard.
Laura Tien January 10, 2023
How to check your WooCommerce and WordPress version
Overview
- How to check your WooCommerce and WordPress version to see if you can use WooCommerce + Xero, WooCommerce + QuickBooks Online and/or WooCommerce + MYOB.
Steps to check WooCommerce and WordPress version
-
Enter the WooCommerce admin dashboard.
Laura Tien January 10, 2023
WooCommerce + Xero setup guide
Overview of WooCommerce + Xero integration
Connect WooCommerce and Xero to start syncing your daily sales transaction and managing settlements.
WooCommerce + QuickBooks Online setup guide
Overview of WooCommerce + QuickBooks Online integration
Connect WooCommerce and QuickBooks Online to start syncing your daily sales transaction and managing settlements.
MYOB extends partnership with Amaka to enhance new inventory management capabilities
Business management platform MYOB has partnered with Amaka to roll out added inventory synchronisation capabilities for their existing Shopify + MYOB Business integration.
Shopify + MYOB inventory sync: Features and settings
Overview
There are three main components that will be captured as part of the inventory module for the Shopify + MYOB integration.
E-commerce accounting: How to set financial goals for 2023
As the end of the year rolls around, it’s time for e-commerce business owners to start planning their financial goals for 2023. Whether you’re working with an accounting professional or you’re figuring it out on your own, it’s important to create realistic goals that you can measure your performance against in the coming year.
Shopify accounting: Complete guide to software, automation, taxes and more
Managing the accounting for a Shopify store isn’t the easiest task but there is a lot of software and automation that you can use to simplify things. In this article, we’ll go through everything you need to know about building an ecosystem of connected apps, tracking your finances, preparing for taxes, dropshipping and accepting payments.
How to adapt processes to the evolving accounting technology: Interview with aVers
With more accounting technology that help to simplify specific processes than ever, you’ll find that your accounting/bookkeeping firm will need to shift internal processes in order to adapt. No app will be perfect for your existing processes and creating bespoke software is generally too expensive. Instead, you’ll benefit from specializing in key apps from each vertical.
Accountants need data engineering and business intelligence skills: Interview with aVers
There’s a growing expectation for accountants to have basic skills in data engineering and business intelligence (BI). Typically, this involves understanding how to pull multiple data points in A to B in real-time and then being able to explain this data to clients. In doing so, accountants help their clients make the most of data apps and integrations.
WooCommerce + MYOB setup guide
Overview of WooCommerce + MYOB integration
Connect WooCommerce and MYOB to start syncing your daily sales transaction and managing settlements.
Getting started with Xero integrations
Overview
- Connect your POS or e-commerce platform to Xero and start syncing your daily sales transactions.
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Sales sync
- On a daily basis, the integration will sync a summary of your previous day's sales data into Xero generating an invoice.
- You can customise your preferred sales summary view choosing from a wide array of formats.
- Capture all payment transactions including gift cards, tips, tax and payment fees.
- Easily reconcile your sales and payments in Xero.
- For e-signature, view the DocuSign + Xero setup guide.
How to set up an integration
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Sign into the Amaka dashboard.
Laura Tien October 18, 2022
How to automate document execution between DocuSign and Xero
If you’re creating invoices, quotes and other key documents in Xero, you can automate the document execution process by using DocuSign and Amaka’s 100% free DocuSign + Xero integration. We’ve teamed up with DocuSign on a free webinar to discuss the current challenges associated with agreements and how to overcome them.
Why you need real-time, reliable data to manage cash flow: Interview with aVers
Real-time, reliable data allows you to manage your cash flow based on what’s happening in the present. Though historical data and future projections are important, current data gives you an upper hand. Accountants and bookkeepers can take advantage of accounting integrations and software that automate the process of gathering and organizing data.
Amaka and Square extend their partnership to deliver their Holded accounting integration
Amaka continues to assist Square in strengthening their small and medium-sized business offering across new regions, with the Square + Holded integration further adding to the ecosystem of products Square launched in Spain in early 2022.
Square strengthens partnership with Amaka to launch Sage Accounting integration
Amaka and Square have extended their partnership to launch the Square point of sale integration with Sage Accounting.
Overview of eBay + MYOB integration
Connect eBay and MYOB to start syncing your daily sales transactions and managing settlements.
eBay + QuickBooks Online setup guide
Overview of eBay + QuickBooks Online
Connect eBay and QuickBooks to start syncing your daily sales transactions and managing settlements.
Overview of eBay + Xero integration
Connect eBay and Xero to start syncing your daily sales transactions.
Overview of Square + Holded integration
Connect Square and Holded to start syncing your daily sales transactions.
Why operational efficiency matters when running a small business
In this article, we’ve teamed up with Airwallex to break down operational efficiency for small businesses.
Amaka and Foodbomb extend partnership to deliver official MYOB integration
Amaka has extended their partnership with leading wholesale food order management platform, Foodbomb, to launch the highly-anticipated official integration with MYOB.
Square + Xero bank feed reconciliation
Overview
- Match the Square deposit to the synced payout transfer
- Reconcile transfers in the Square Balance account
Reconciling the bank feed
The Square transfer/deposit in your bank feed matches the transfer from the Square Balance account. To reconcile the Square transfer, click “OK” to confirm the matched transfer.
Overview of Foodbomb + Xero integration
Connect Foodbomb and Xero to start syncing your daily order as bills in Xero.
Overview of Foodbomb + MYOB integration
Connect Foodbomb and MYOB to start syncing your daily order as bills in MYOB.
Tax software, accounting integrations and tax TikTok: Interview with IncSight
What’s the next big thing in accounting technology and how can we stay on top of it all? With tax law in the US being ever-changing and complex, there’s lots of room for disruption in tax prep and tax planning technology. The complexities have also led to a wave of new information and it’s important for accountants to help clients understand what’s reputable.
Tax settings guide for Square + Sage Business Cloud integration
Overview
Easily set up your tax mapping and integrate the collected taxes into Sage.
Square + Sage Business Cloud setup guide
Overview of Square + Sage Business Cloud integration
Connect Square and Sage Business Cloud to start syncing your daily sales transactions.
How to integrate your e-commerce store with MYOB
As an e-commerce business owner, being able to automate manual processes involved with bookkeeping and accounting by using an integration is absolutely essential. That way, you can use your time where it matters most while having the peace of mind that you can make business decisions based on up-to-date, timely financial information.
Square Balance mapping with Square + Xero integration
Overview
- Square Balance is an account automatically created by the integration. It is used to track payments processed through Square payment gateways/devices and transfers made by Square to the business' nominated bank account.
How it works
The integration creates the Square Balance account within Xero. This is then mapped to the Square Payment type.
How top accounting firms choose what industries to target: Interview with IncSight
Being able to narrow down the types of clients your accounting firm services allows you to have more focus and control. It’s important to have a general understanding of the industries your team works the best with. From there, you can start drilling down on specific business sizes and business types that are most suitable for the level of service you want to provide.
How successful accountants suggest apps for clients: Interview with IncSight
Whether a client comes to you with existing solutions in place or not, it’s important as an accountant to recommend the right apps for their situation. Take the time to compare apps and trust your experience when suggesting an ideal solution. Most importantly, focus on deep integrations that can accurately automate the flow of data between apps.
Overview of Shopify + MYOB integration
Connect Shopify and MYOB to start syncing your sales transactions, payments, products and stock-on-hand inventory values.
Shopify + QuickBooks Online setup guide
Overview of Shopify + QuickBooks Online integration
Connect Shopify and QuickBooks to start syncing your daily sales transactions.
MYOB partners with Amaka to build an exceptional automation experience for e-commerce customers
Business management platform MYOB has partnered with Amaka to build integrations that enable customers to link to a wide selection of e-commerce platforms.
Amaka acquires InView in a move to become a centralized SMB automation platform
Amaka, the global leader in accounting integrations, is doubling down on its SMB automation offering with the acquisition of InView.
How accountants should choose their tech stack: Interview with Amplify Advisors
Whether you’re building a tech stack internally for your accounting firm or externally for clients, there are a few key steps to take into consideration. As part of an interview series we’re running with a range of accounting technologists listed on the Amaka Advisor Directory, we spoke to Jamie Smith, Co-Founder and Chief Experience Officer at Amplify Advisors.
Building a tech stack around your core accounting software: Interview with IncSight
When building a tech stack for your accounting firm, the first step is to start at the core with an accounting software and build out from there with add-ons. Add-ons in general are still underrated by the accounting industry. It’s useful to take a step back every quarter, see what administrative tasks are taking up time and do research to find out what apps can automate these processes.
DocuSign partners with Amaka to launch its first official integration with Xero
DocuSign, the world's leading way to electronically sign and manage contracts, has announced a partnership with Amaka to build its first official accounting integration with Xero.
Xero plans for Square + Xero integration
Overview
- For Square seller’s that are currently on Xero’s Starter/Early or Partner editions, this page has been created to inform you how the limitations of your Xero plans may impact the way your integration behaves from 1 June 2022 in relation to invoice and bill creations.
- Across the sales synchronisation and payment modules of our Square + Xero integration, our solution will create invoices and bills in an effort to automate the data entry and fast-track the bank reconciliation process.
Starter/Early Plan
Under this subscription, you are limited to the creation of 20 invoices and 5 bills per month.
How to improve lead conversion in your accounting firm: Interview with Amplify Advisors
Building efficient processes in your accounting firm with technology can help to improve lead conversion. We go through how speaking to clients about accounting technology in their own language can build rapport and better relationships.
How to transition your firm and accountants to tech: Interview with Amplify Advisors
Building a plan to transition your accounting firm, including your clients and entire team, to technology can be difficult. It’s important to take things step-by-step and be comfortable with some trial and error. To ensure that your accountants can implement any new software well, there needs to be a variety of training material available to them.
BigCommerce + Xero setup guide
Overview of BigCommerce + Xero integration
Connect BigCommerce and Xero to start syncing your daily sales transactions.
BigCommerce + MYOB setup guide
Overview of BigCommerce + MYOB integration
Connect BigCommerce and MYOB to start syncing your daily sales transactions.
BigCommerce + QuickBooks Online setup guide
Overview of BigCommerce + QuickBooks Online integration
Connect BigCommerce and QuickBooks Online to start syncing your daily sales transactions.
When to invest in accounting technology: Interview with Amplify Advisors
The earlier you invest in the right technology for your accounting firm, the less costs you’ll have to pay in the long run. As part of an interview series we’re running with a range of accounting technologists listed on the Amaka Advisor Directory, we spoke to Jamie Smith, Co-Founder and Chief Experience Officer at Amplify Advisors. She had to learn this lesson the hard way.
Overview
- Understand the differences between the multiple configuration methods offered by Amaka during integration setup.
Express
Every day, an invoice with your previous trading day's sales summary will be created into your accounting software. Features and default settings will be set up for you. The integration will also create and map relevant accounts automatically.
Overview of DocuSign + Xero integration
Connect Squarespace and QuickBooks Online to start syncing your daily sales transactions.
Terminologies for DocuSign + Xero integration
Overview
- We've summarised the key terminologies that you will find throughout the setup wizard of our Docusign + Xero integration. This page seeks to guide you through the setup of an integration with full understanding of the documents captured by our integration and different configuration settings.
Xero
- Document - refers to invoice, bill, quote, purchase order and expense claim within Xero
- Invoice - related to sales; a document that charges a customer for goods or services a business has provided.
- Bill - related to purchases; a document that charges a business for goods or services a supplier has provided.
- Quote - related to sales; a document that outlines the cost of goods or services that a customer needs.
- Purchase Order - related to purchases; a document that requests goods or services from a supplier.
- Expense Claims - users within a Xero organisation can add receipts for their own personal spending to request for claims (or reimbursements).
DocuSign
- Envelope - an envelope is a digital parcel that is used to send documents to recipients for execution via email through the DocuSign platform. Envelopes have various statuses (i.e. sent, delivered, completed, voided) and typically contain documents, recipient/s and registered fields that require input or signature to finalise a document.
- Envelope Signer - the recipient and signer of a document. Our integration will allow the user to select a signer or signing group from Xero, DocuSign, or customise it by adding the name and email address of the relevant signer.
- Signing Order - if your envelope has more than one recipient, you can choose to set a signing order. The signing order lets you control the order in which your recipients receive and sign your documents. Assign numbers from "1", where "1" is the first receiver and signer and any succeeding number is the next receiver and signer.
- DocuSign User - a person that has accepted an invite as a user to the DocuSign account. This can be found in the ‘Settings’ section of the platform.
- DocuSign Signing Group - signing groups enable you to send an envelope to a predefined group of recipients and have any one member of the group sign your documents. When you send an envelope to a signing group, anyone in the group can open it and sign it with their own signature.
Accountants need to use OCR and reporting tools: Interview with Amplify Advisors
The most underrated accounting apps available to SMBs and enterprise-level businesses include optical character recognition (OCR) and reporting tools. As part of an interview series we’re running with a range of accounting technologists listed on the Amaka Advisor Directory, we spoke to Jamie Smith, Co-Founder and Chief Experience Officer at Amplify Advisors.
Overview
- How to edit an active integration or resume the setup of a drafted integration.
How to edit the settings or resume the setup of an integration
At any time you can access your integration dashboard where you can find a list of your integrations. You can easily edit an existing or resume the setup of a drafted integration by expanding the options menu and cliking the Edit button.
Overview of Square + MYOB integration
Connect Square and MYOB to start syncing your daily sales transactions.
Squarespace + QuickBooks Online setup guide
Overview of Squarespace + QuickBooks Online integration
Connect Squarespace and QuickBooks Online to start syncing your daily sales transactions.
Squarespace + Xero setup guide
Overview of Squarespace + Xero integration
Connect Squarespace and Xero to start syncing your daily sales transactions.
Squarespace + MYOB setup guide
Overview of Squarespace + MYOB integration
Connect Squarespace and MYOB to start syncing your daily sales transactions.
Donation blocks in Squarespace integrations
Overview
- How donation blocks work with the Squarespace accounting integration.
How it works
Use donation blocks to collect donations from visitors to your cause or organization. You can also use them to set up a customized cash gift registry on a wedding website.
How fees work with Squarespace integrations
Overview
- How fees work with the Squarespace accounting integration.
How it works
Squarespace fees may consist of Squarespace transaction fees and processing fees from your chosen payment service provider.
How partial refunds work with Squarespace integrations
Overview
- How to change tax type mapping for partial refunds with a Squarespace accounting integration.
How it works
When processing partial refunds, the tax type cannot be pulled from the source data (Squarespace). The tax type related to the partial refund is preset to a nontaxable tax type but you can change this if you only have one tax rate that can be applied to your products or services. E.g. 10% GST is applied across all products.
Gift card mapping with Squarespace integrations
Overview
- Map Gift Card from the Payment Types section to the sales account in the Squarespace accounting integration.
How it works
Gift Card sales cannot be identified and distinguished separately from normal product sales (ordinarily a Gift Card sale would be mapped to a liability account to reflect the business' future liability to honour the gift card amount). As a result, Gift Card sales are synced to the relevant mapped Sales account (e.g. a Sales Revenue account). It is therefore recommended to also map Gift Card Payments (Gift Card Redemptions) to the same account that Gift Card sales are mapped to, in order to prevent an overstatement of sales.
The rise of the Accounting Technologist: Ecommerce Accountants’ exponential growth
It's becoming more and more clear that technology underpins the majority of accounting firms who've experienced massive growth in recent years. We've dubbed the term Accounting Technologist to describe the people who are driving this change through their understanding of tech stacks, integrations, automation and other accounting technology.
When and how to hire a bookkeeper or accountant for your e-commerce business
Bookkeeping and accounting is an inevitable part of running an e-commerce business but when should you start to find professional help? The right accounting professional can significantly improve your profitability and longevity. However, you have to weigh up time and money, as well as when external expertise will become most valuable to you.
E-commerce accounting: How to structure your product catalog for better financial insights
Product catalog management is at the core of multiple parts of your e-commerce business. Not only will it help to streamline user experience on your site, it will also make your operations and finances run smoother. The earlier you start focusing on your product catalog management, the easier it will be to scale your store and the better your business insights will be.
Advantages of technology for accountants: How to increase margins
Amaka recently teamed up with Practice Ignition, Karbon and POP Business to host a webinar on how to unlock better margins and work-life balance with accounting technology. In this article, we break down the key points shared by our incredible panelists, Rebecca Mihalic, Omer Khan and Sidney Cachuela, on how accountants can leverage technology to increase margins.
Shopify accounting: How to manage multiple payment methods
It's pretty much expected that Shopify stores offer multiple payment methods (otherwise known as payment processors or payment gateways), everything from Shopify Payments, AfterPay, PayPal and more. With a bit of groundwork, you can automate the majority of your Shopify accounting and bookkeeping, even with multiple payment methods.
E-commerce accounting: What is COGS and how do you manage it?
E-commerce businesses will typically see the cost of goods sold or COGS in their income statement, but what exactly is it? For product-based businesses, it's essential to understand, track and manage your COGS. As your catalogue grows and becomes more complex, so does staying on top of COGS.
E-commerce accounting: Why and how to do a break-even analysis
One of the key reasons why e-commerce businesses fail to grow is the lack of understanding surrounding break-even points and break-even analyses. Doing a break-even analysis is a key part of your accounting and finances. Once you know your break-even point, you can better map out the strategies that can help you surpass it and make a profit.
Fintech giants Square and Xero have expanded their global partnership, with Square choosing Amaka to deliver their official accounting integration in all relevant global markets, including the US, Canada and Ireland.
Multichannel accounting: Managing your books with multiple sales channels
Multichannel has been a buzzword in the retail space for the past few years but taking this approach has unique implications for your accounting processes. At a high level, multichannel stores are those that use multiple channels to sell the same or similar products. Omnichannel stores do the same, however, put unified communication at the forefront of their strategy.
E-commerce automation: 6 key processes you need to automate
E-commerce automation is the key to making your business work for you rather than the other way around. With competition only getting larger by the day, finding ways to stay ahead is a necessity. Automation involves using software that does manual tasks for you in the background. It allows you to save time and spend it on what actually matters.
E-commerce accounting: How to choose the right pricing strategy for your business
A major part of making sure your financial statements come back positive after the quarter ends is making sure your pricing strategy is right for your e-commerce business. Of course, there's no one size fits all for every product or store. Hence, it's important that you take the time to understand your unique business.
E-commerce accounting: Expenses to prepare for and how to track them
One part of accounting that e-commerce business owners tend to leave behind is expense tracking and management. Staying on top of your expenses is integral to your profitability, cash flow management and more. Being consistent with this part of your bookkeeping will help save a bunch of time when tax season comes or when you need to analyse financial data.
E-commerce accounting: What to know about the income (P&L) statement
The income statement, also known as the profit and loss statement or P&L statement, is a key financial statement for e-commerce businesses, and really all business owners in general. In this article, we'll go through what's on the income statement as well as what numbers are specifically relevant to e-commerce.
Overview
- Interpret the Fitbiz orders best hour view
- Keep track of the hottest orders processing hour today
Available insights
- Maximum volume of orders processed in 1 hour today
- Hottest hour time slot (E.g. 2:00 pm - 3:00 pm)
Available filters
- Day - Week - Month
- Venue/Location
Insights drill down
Tap the view to enter the drill down view
Overview
- Interpret the Fitbiz orders views
- The volume of orders that you processed today VS yesterday
Available insights
- Volume of orders processed today VS yesterday
Available filters
- Day - Week - Month
- Venue/Location
- App sources
Insights drill down
Tap the view to enter the drill down view
Overview
- Interpret the Fitbiz weekday comparison view
- Compare your weekday trends VS 4 weeks' average and keep track of your weekday performance
Available insights
- Weekday sales revenue
- Weekday 4 weeks' average comparison (E.g. Monday VS Previous 4 Mondays)
- Weekday 4 weeks' average percentage comparison
Available filters
- Day - Week - Month
- Venue/Location
- App sources
Insights drill down
Tap the view to enter the drill down view
Overview
- Interpret the Fitbiz revenue view
- Your total gross revenue today vs yesterday
Available insights
- Sales revenue (Today)
- Sales revenue (yesterday)
Available filters
- Day - Week - Month
- Venue/Location
- App sources
Insights drill down
Tap the view to enter the drill down view
Overview
- Interpret the Fitbiz orders heatmap
- Keep track of your daily orders processing trends by time of the day with a heatmap view
- Darker shades represent times of day with a higher orders volume and lighter shades show when there were fewer orders processed
Available insights
- Volume of orders by time of the day (Hourly)
Available filters
- Day - Week - Month
- Venue/Location
- App sources
Insights drill down
Tap the view to enter the drill down view
Fitbiz parts of day drill down
Overview
- Interpret the Fitbiz parts of day drill down view.
- Morning, afternoon, evening and night trade breakdown of your sales.
Available insights
- Sales revenue Today VS Yesterday across morning, afternoon, evening and night:
- 00:00AM - 06:00AM
- 00:06AM - 12:00PM
- 12:00PM - 06:00PM
- 06:00PM - 12:00AM
Available filters
- Venue/Location
Overview
- Interpret the Fitbiz best selling products view.
- Fitbiz will update in real time your top 5 best-selling products view. You will be able to keep track of your best-selling products across all your venues and compare trends against the previous trading day.
Available insights
- Top 5 best-selling products
- Products name
- Product sales volume Today VS Yestrday
- Product sales volume (Yesterday)
Available filters
- Venue/Location
Amaka deepens footprint in hospitality with launch of Foodbomb’s official integration with Xero
Amaka has partnered with leading wholesale order management platform for food service venues, Foodbomb, to launch their official integration to Xero.
Overview
- Interpret the Fitbiz stretch goals
- Close your daily rings by focusing on the key drivers of your business
- Check in to keep track of your progress in real time
Available insights
- Sales revenue (Today)
- Sales revenue (yesterday)
Available filters
- Day - Week - Month
- Venue/Location
Insights drill down
Tap the view to enter the drill down view
E-commerce accounting: The cash flow statement and why it’s important
The cash flow statement is often seen as the less straightforward financial statement for e-commerce businesses, especially when compared to the balance sheet and the income statement. However, just like its counterparts, understanding the cash flow statement is absolutely essential to keeping your business afloat.
E-commerce accounting: How to read and analyse your balance sheet
The balance sheet is one of the many financial statements that is useful for e-commerce business owners to understand. In this article, we'll go through what's on the balance sheet, how to analyse it and the ratios you'll want to track. Please not, this isn't intended to be financial advice. We recommend reaching out to an accounting professional for further guidance.
Shopify accounting: Recording Shopify Payments, fees and reconciliation
If you're using Shopify Payments as your main payment gateway and you're looking to understand how to manage your accounting and bookkeeping, this article is for you. We'll go through what Shopify Payments is, how to make sure you've set it up correctly, the fees involved and how to properly manage your books when using it.
E-commerce accounting: How to record gift card sales and redemptions
Though gift cards, otherwise known as gift vouchers or gift certificates, are a key cash generator for many e-commerce businesses, not everyone is doing the bookkeeping for gift cards correctly. To ensure you're making the most of the benefits, you'll want to be aware of how to properly account for them.
Fitbiz average transaction value
Overview
- Interpret the Fitbiz average transaction value
- Keep track of the average value of your revenue for each processed order
Available insights
- Average sales transaction value
Available filters
- Day - Week - Month
- Venue/Location
- App sources
Insights drill down
Tap the view to enter the drill down view
E-commerce accounting: How to integrate your inventory and accounting system
Inventory management for e-commerce businesses can be hard enough on its own and trying to figure out how to make sure numbers are correct in your accounting system can be even harder. In this article, we've teamed up with Unleashed Software, an inventory management software, to break these processes down and make them easier to manage.
Overview
- Understand the behaviour of the integration for Cost of goods sold (COGS) data sync.
How it works
The integration sums up all the products’ cost for the orders sold on the day. This amount will be synced as a manual journal, which will include two line items:
E-commerce accounting: The impact common issues have on cash flow
This article is brought to you by Brixx, a standalone and add-on cash flow forecasting tool.
E-commerce accounting: Top 5 KPIs you need to measure
Key performance indicators or KPIs are the data points that you want to regularly track and use to measure success in your e-commerce business. When you look up important KPIs to measure, you'll find lists of 30+ or even 60+ to consider. However, for most e-commerce businesses, especially in earlier stages, you only need to track a few for success.
The Rise of the Accounting Technologist: Float on end-to-end accounting
The rise of the Accounting Technologist role, someone at the intersection of both accounting and technologist, is being observed across all kinds of people in the accounting industry. After interviewing accounting firms, we've started interviewing accounting apps to get a deep insight into what's going on behind the scenes in the accounting technology space.
Amaka launches much-anticipated Square integration to QuickBooks Online
Amaka is launching its much-anticipated Square integration to QuickBooks Online. The release is an addition to Amaka's existing Square + Xero integration and Square + MYOB integration.
The Rise of the Accounting Technologist: NOVA on how to generate more leads
Digital transformation in the accounting industry is happening all across the globe. We're seeing a rise in a role we've called the Accounting Technologist, someone at the intersection of accounting and technology. These people can both do your books and advise you on how you should build your digital ecosystem.
E-commerce accounting: Cash flow forecasting 101
Cash flow forecasting helps you look into and prepare the future of your e-commerce business. However, the complexities that come with managing cash flow has led many business owners to ignore it. If you want to stay on top of making a profit and building a growth-focused brand, understanding cash flow is absolutely essential. We'll go through the basics in this article.
Setting up tracking categories with Square + Xero integration
Overview
- Automatically sync tracking categories in Xero based on location, product, or category.
How it works
Set up the tracking categories in Xero to make them available for mapping.
Transaction type mapping for Square + Xero integration
Overview
- The integration has a default set of accounts that are automatically created and mapped using the Express Setup.
- You may customise the mapping and map existing Xero accounts using the Advanced Setup.
How it works
Proceeding with Express Setup, the integration will automatically create and map the following default set of accounts to the Square transaction types.
Overview
- Default invoice contact name for daily sales summary invoice
- Customise the invoice contact name
How it works
- Summarise into One Invoice format gives you the option to rename the invoice contact name.
- Split Invoices by Location/Channel format uses the location name as the contact name. You do not have the option to change the contact name from the integration if this format is selected.
Customise the Invoice Contact Name
Change the contact name by selecting Summarise into One Invoice option.
Overview
- Default invoice contact name for daily sales summary invoice
- Customise the invoice contact name
How it works
- Summarise into One Invoice format gives you the option to rename the invoice contact name.
- Split Invoices by Location/Channel format uses the location name as the contact name. You do not have the option to change the contact name from the integration if this format is selected.
Customise the Invoice Contact Name
Change the contact name by selecting Summarise into One Invoice option.
Deactivate payment service in Square + Xero integration
Overview
- Remove the payment service from Xero.
- Deactivate Square Payment Service to stop using Square as a payment service in Xero.
How it works
Removing the Square Payment Service from Xero will remove the option for customers to pay the invoice using their credit card through Square.
The rise of the Accounting Technologist: Practice Ignition on increasing tech adoption
In the past few months, we've interviewed a range of accounting firms (RSM, Illumin8, POP Business and Ecommerce Accountants) and even a coach for accounting firm owners (Future Firm), asking about the rise of the Accounting Technologist. The role defines a new wave of accountants that have a strong understanding of how accounting and technology intersect.
Overview of TrackTik + Xero integration
Connect TrackTik + Xero start syncing your daily invoices and payroll data as bills.
TrackTik + QuickBooks Online setup guide
Overview of TrackTik + QuickBooks Online integration
Connect TrackTik + QuickBooks Online start syncing your daily invoices and payroll data as bills.
Set up Square payment service in Square + Xero integration
Overview
- You can now add Square as a payment service in Xero. Offer an online payment option to your customers whenever you send out an invoice from Xero.
How it works
Activate the Payment Service from the Amaka integration settings and apply relevant mappings on the settings page.
The rise of the Accounting Technologist: Award-winning POP Business on moving towards tech
There's no doubt that all industries have been evolving in response to technology and accounting isn't an exception. In this article, we interview Sidney Cachuela, COO and co-founder of POP Business. The accounting firm has won the Accountants Daily "30 Under 30" Award and has gone from 100 to 800 clients in the past year.
E-commerce accounting: Basics you need to know about international sales taxes
One of the accounting hurdles that e-commerce businesses face is international sales taxes. Fortunately, if you're using an e-commerce platform like Shopify, the right amount of sales tax is usually already collected for you. However, it's still useful to understand how rules and exemptions apply to you. Otherwise, you could end up upsetting customers or overpaying taxes.
How to find an accountant specialising in e-commerce: 7 questions to ask
Finding an accountant who actually understands the ins and outs of the e-commerce industry can be difficult. How can you figure out who to trust? What knowledge should they have? We completely understand the struggles which is why we've put together this article to help you. Let's go through how to do your due diligence when hiring an accountant.
Shopify accounting: How to reconcile Shopify payments in Xero
Most Shopify owners won't be an accounting whizz at the start, making it hard to understand how to reconcile payments. Fortunately, we'll take you through how to make it as quick and easy as possible. Today, we're using Shopify and Xero to demonstrate the process. However, the main principles are applicable for most businesses and cloud accounting solutions.
The rise of the Accounting Technologist: Future Firm on the three steps to scaling
Recently, we've interviewed a range of firms including RSM, Illumin8 and Ecommerce Accountants, asking them about the rise of the Accounting Technologist role. The role encompasses those at the intersection of accounting and technology, driving innovation in the accounting industry.
E-commerce accounting: How to manage your books for dropshipping
There are now a range of apps you can use to automate your dropshipping business, including the accounting side of things. If you're doing the accounting for a dropshipping business, you can automate the majority of your data entry and bank reconciliation through software, meaning managing your books becomes much easier.
What features to look out for when choosing an order and pay system
Order and pay systems saw huge growth during the pandemic in a wide variety of venues across the globe. For example, the mandatory table ordering rules in 2020 meant that the UK saw a surge in the number of pubs adopting order and pay systems. Other venues adopting order and pay systems include restaurants, cafes, hotels, and even theatres and cruise ships.
The rise of the Accounting Technologist: RSM’s digital disruption
One of the biggest feats a multinational company can overcome is staying on top of industry change. RSM is the world's sixth largest professional services network, with over 30 offices, just in Australia. Despite their size, they've been able to keep up with the latest innovations in accounting technology and digital ecosystems.
5 e-commerce accounting mistakes to avoid
Whether you're managing the books for your own e-commerce business or an e-commerce client, there are a few accounting mistakes you should try to avoid. Especially with the e-commerce industry booming, it's easy to get caught up in a million and one different tasks, ultimately forgetting about keeping your books updated.
E-commerce accounting: How to set up your chart of accounts
One of the many things you'll need to set up when starting your e-commerce business is a chart of accounts. Doing it right from the beginning is essential to making sure your accounting processes run smoothly and your books are organised. You'll be able to get a better understanding of your financial position and make scaling your business easier.
The 6 accounting skills currently in highest demand
Whether you're a junior accounting looking to land one of your first roles or an experienced accountant looking to get ahead in your career, staying on top of high-demand accounting skills will make you significantly more competitive. Today, the modern accountant is expected to to demonstrate a wide variety of skills beyond that of a traditional accountant.
The rise of the Accounting Technologist: Illumin8 on becoming tech-first
In the past decade, the accounting profession has undergone a major transformation. Accountants have always been the backbone of businesses, however, the way they're fulfilling that role has changed. From stacks of papers to spreadsheets, and now, cloud-based accounting, technology has become a must in the industry
5 small business accounting trends to take advantage of in 2023
As technology grows and develops, there are more and more small business accounting trends to keep up with. As an accountant, it's important to understand how to take advantage of these changes so that you can provide the best services to clients. For small business owners, you'll want to look for a trusted accounting professional that can make the most of these innovations.
10 lessons for small business owners: ’90s rap music edition
When I started running my own small businesses almost six years ago, I wanted to learn as much as I could from industry experts and those around me. Don't get me wrong, I've definitely learned plenty from all the people that have helped me along the way, something for which I'll be eternally grateful.
How Facebook’s new Pages experience will help small businesses build community
Earlier this month, Facebook started rolling out a new design for Facebook Pages, set to reach all Pages in the coming months. For small businesses, this means new ways to build your brand. The focus is now on building a community. Most noticeably, Facebook has said goodbye to the Like button, favouring followers as a better representation of a Page's reach.
How Shopify sellers can leverage psychology and technology together
Many aspects of successful selling on Shopify are closely linked to sales psychology and technology. There are a myriad of different principles and models from psychology that break down the factors that influence purchase decisions. By understanding what motivates people to buy, you can better adjust your strategy for acquiring and retaining customers.
How Gen Z will impact small business growth
Are you prepared for the new generation of customers who will change the way you do business?
Shopify accounting: 7 tips elite sellers need to know in 2023
Doing bookkeeping and accounting for Shopify can sound daunting or tedious. Fortunately, there are a range of easy steps you can implement now that will save you hundreds of hours and dozens of headaches in the long run. These methods are used by the top Shopify businesses to speed up their processes.
Loyverse + QuickBooks Online setup guide
Overview of Loyverse + QuickBooks Online integration
Connect Loyverse and QuickBooks Online to capture all daily transactions from Loyverse and sync all data in a summarized invoice in QuickBooks Online. Map sales, payments and taxes. Track by products, by location and by categories.
Overview of Shopify + Xero integration
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Sales sync
- On a daily basis, the integration will sync a summary of your previous day’s sales data into Xero generating an invoice or opt to sync each Shopify order into an individual Xero invoice.
- You can customise your preferred sales summary view choosing from a wide array of formats.
- Capture all payment transactions including gift cards, tips, tax and payment fees.
- Easily reconcile Shopify sales and payments in Xero.
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Cost of Goods Sold (COGS) sync
- Automatically synchronise the total cost from sold items and adjust the inventory amount, generating a manual journal.
How to set up Shopify + Xero integration
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Register or sign in to the Amaka dashboard to get started.
Amaka Team November 16, 2020
FitBiz for Shopify setup guide
Overview
- Connect Fitbiz for Shopify and keep track of your business performance with a suite of quick insights straight to your inbox.
How to setup the Fitbiz for Shopify integration
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Register or sign in to the Amaka dashboard to get started.
Laura Tien November 16, 2020
Amaka announces partnership with Loyverse, launching the integration with Xero
Amaka announces a new global partnership with Loyverse and delivers its crucial integration with Xero. Amaka was chosen by Loyverse to develop their integration with XERO, due to the extensive experience it has, rolling out integrations globally, for the likes of Vend, Square and Revel Systems (amongst others).
Amaka strengthens partnership with Loyverse, releasing the new integration to QuickBooks Online
Amaka announces the new integration with Loyverse POS to QuickBooks Online accounting software. Off the back of the successful Loyverse + Xero integration, Amaka’s global partnership with Loyverse has continued to grow.
Amaka releases FitBiz software, a fit bit for SMEs to track their business activity
Amaka has announced the release of its much-anticipated business tracker - FitBiz. “FitBiz’ is basically a fit bit for your business. Simply integrate your POS or eCommerce with FitBiz and receive AI-driven performance reporting directly to your inbox. It is so simple. No hardware, no need to customise, no need to be technical, it is perfect for business owners with little or no time to spare.” said Pedram Afshar, CEO, and Co-Founder of Amaka.
Amaka’s first “Business trackers” set to transform data access for SME business owners.
Amaka expands its reporting suite of products, broadening its business automation tools for SMEs.
Overview of Loyverse + Xero integration
Connect Loyverse and Xero to capture all daily transactions from Loyverse and sync all data in a summarized invoice in Xero. Map sales, payments and taxes. Track by products, by location and by categories.
Dash + QuickBooks Online setup guide
Overview of Dash + QuickBooks Online integration
Connect Dash and QuickBooks Online to capture all daily transactions from Dash and sync all data in a summarized invoice in QuickBooks Online. Map sales, payments and taxes. Track by products, by location and by categories.
How is automation impacting accounting & bookkeeping?
In today’s fast-developing automation environment, every profession is changing - including accounting and bookkeeping. In fact, the finance industry has always been one of the most dynamic.
Lightspeed + Quickbooks Online setup guide
Overview of Lightspeed + QuickBooks Online
Connect Lightspeed Retail and Quickbooks Online to start syncing your daily sales transactions.
Account not appearing from the dropdown list
Overview
- You may not find the account that you are trying to map from the dropdown list due to the following:
- The account type or account category is not relevant to the transaction or payment type.
- The accounting app has a particular setting that limits the usage of the account.
Mapping guide
The table below shows the applicable account types for each transaction and payment type.
It’s no secret that operational efficiency and customer satisfaction are top priorities for any retail or hospitality business. In order to achieve them, business owners have to put in a lot of effort for things to run smoothly, especially when it comes to sales and accounting functions.
Payment type mapping is empty for Square + Xero integration
Overview
- Payment types can be mapped to Current Asset or Current Liability clearing accounts. The clearing account must have the “Enable Payments to this Account” activated in the Xero account settings.
Amaka advisors’ spotlight – Jim’s Bookkeeping
For decades, bookkeepers were basically data entry clerks - their work consisted mostly of inputting data from one system into another. Now, however, with the increased availability and popularity of system integrations, many bookkeepers can offer high quality services that branch outside just copying numbers.
Vend + MYOB data reconciliation
Overview
- The integration syncs one invoice at the end of each tranding day to record the sales summary in MYOB. All amounts from the transactions for the day are summed together in one invoice in MYOB.
- You can check the accuracy of the integration by comparing the amounts from the integrated invoice in MYOB with the Sales reports in Vend.
Amaka Continues Its U.S. Expansion, Launching Integration Between SevenRooms and Revel Systems
Australian-based company completes integration between restaurant reservation platform and point of sale (POS) system
DENVER (April 15, 2020) — Amaka, a professional automated data entry software for accountants and business owners, today announced an exclusive partnership with New York-based SevenRooms, a data-driven hospitality platform that combines operations, marketing and guest engagement tools. This partnership enables SevenRooms to integrate directly with Revel Systems, a leading cloud-based POS system used by hospitality operators globally.
Amaka takes another step towards retail with the official Vend + MYOB sales integration
Amaka continues to lead the way in accounting integrations after being chosen by Vend to provide its official integration with MYOB AccountRight. Amaka delivers best-in-class accounting automation tools for hospitality and retail SMBs, saving them time and money. Choosing Amaka is a “no brainer” for partners, said Pedram Afshar CEO. “We build, maintain and provide accounting support to the end merchants, leaving our partners to focus on what they do best!”.
Four ways accounting integrations are changing the hospitality and retail industry
Accounting integrations are slowly but surely finding their way into all sorts of industries. The retail and hospitality industry is recognising more and more the importance of keeping accounting efforts in the one place. As hospitality goes through a huge shift, accounting integrations are being utilized to sync data for sales, payroll, inventory and more.
Amaka Advisors Directory: Accountants and bookkeepers of the technology era
There’s no doubt that technology has been shaping a lot of industries nowadays - and accounting is no different. In fact, due to its complex and ever-changing nature, accountants and bookkeepers have to learn and adapt constantly. We’re fully aware of that, which is why we created our own hub for all accounting and bookkeeping specialists to make keeping up with the industry much easier for everyone involved.
Overview of Vend + MYOB Business
Connect Vend and MYOB Business to start syncing your daily sales transactions.
How to increase productivity and profitability in your accounting firm
No matter how productive your team is, every accounting firm can only have a certain number of customers. It takes a lot of time and effort to service clients properly, and there are only 24 hours in a day. Additionally, it is often the case that a large portion of work is time-critical due to tax authority deadlines. Sure, you could hire more staff, but wouldn’t it be better to increase productivity and profitability in your accounting firm with the team and resources you already have in place? Here’s how you can achieve that with a few productivity tips.
5 things you should never hear from your accountant
It’s common to think that accountants only manage the books and ensure the accuracy of financial records. In reality, however, accountancy revolves around a wide variety of tasks and responsibilities, and is constantly evolving as technology is starting to play a bigger role in their day-to-day activities.
Overview
- At any time, you can access your Amaka dashboard and disable an integration by either turning it OFF or deleting it entirely.
Turn OFF an integration
Turn OFF an integration by clicking the main switch of the one that you wish to disable.
Overview
- How to backdate the scheduler to sync historical data.
How to backsync data
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Sign into the Amaka dashboard.
Laura Tien February 17, 2020
Accounting technologists vs accountants, bookkeepers and advisors: The difference?
It might not seem like it at first, but there are some big differences between accounting and finance roles. Accounting and financial advisory are broad business functions that revolve around multiple job opportunities and roles within organisations. What’s more, accounting related roles are continuously evolving with the adoption of cloud accounting and business automation platforms - technology is rapidly transforming accounting and financial advisory, resulting in the creation of new roles in modern companies e.g. accounting technologists.
Shopify + Xero bank feed reconciliation
Overview
- This guide will cover how to reconcile Shopify transactions with the bank feed in Xero for those using the Shopify + Xero integration.
Bank account connected to Shopify
You must connect the bank account that Shopify deposits payments into to Xero with a bank feed. This is the Shopify Settlement bank account. Actual payment deposits are then automatically synced to Xero.
Square and Xero have released their official accounting integration and have chosen Amaka to oversee delivery of this key piece of infrastructure.
Overview
- Type of invoice formats
- How to edit the invoice format
How it works
Depending on your POS or e-commerce provider, you can summarise or break down your sales according to category, product or location.
Overview
- Type of invoice breakdown formats
- How to edit the invoice breakdown format
How it works
During the setup of your integration, you can choose your preferred invoice breakdown from the options listed below:
Overview
- How the scheduler works
- How to edit the scheduler
How it works
The integration sync time is triggered by the scheduler settings. Each sync cycle catches all the transactions processed during the previous trading day.
Overview
- Most common questions about the Revel + QuickBooks Online integration.
How does the Revel + QuickBooks Online integration work?
Sales and payment totals from Revel are automatically synced to QBO as a sales invoice on a daily, weekly, or monthly basis. Split your sales by Revel product category and get valuable insight into your businesses performance.
Amaka accounting integrations: Delivered by professional accountants
As we have entered the digital transformation era, new technologies are bound to improve business processes and boost productivity within organisations. The hospitality and retail industries are no different. In fact, keeping up with the latest tech trends and automating certain processes is essential, as these industries are extremely competitive. As a result, those who stop adapting can be quickly left behind.
How to survive Black Friday with a little help from your accountants
Black Friday used to be associated with traffic accidents and violence initiated by the large volume of shoppers. Nowadays, though, it rather means a “profitable Friday” to all retailers out there. With this introduction of Cyber Monday, e-commerce stores now have a valuable opportunity of a day solely dedicated to consumers prioritizing online purchases over store purchases.
Developing custom POS reports to support innovation – Amaka x Cobb & Co. Case study
Cobb & Co. is a New Zealand's original family restaurant. 10 years ago, the brand's look-and-feel was modernised and the operational systems were overhauled to become world-class and set people up for a career in hospitality. The digital transformation didn’t end there, though. Amaka helped to introduce custom POS reports.
Dash partners with Amaka to deliver the new official Xero integration!
At Amaka, we make running any business in the hospitality and retail industry easier by offering powerful accounting integrations. We’re fully aware that there’s a variety of POS systems and accounting tools out there, which is why we constantly expand our portfolio and add new integrations. That’s precisely why we’re bringing to you new official Dash POS + Xero integration.
Myth busters: 6 things you may hear about accounting integrations which are not true!
Guess what, Halloween is coming! There’s a lot of things to be scared of - fortunately, accounting integrations are not one of them.
Due to many misconceptions, it might seem otherwise at first. But, even though software integrations might seem confusing, they don’t have to be terrifying. Especially if you trust experienced professionals to help you set up those integrations or even do it entirely for you.
Overview of Dash + Xero integration
Connect Dash and Xero to to automatically create accounting entries for your daily sales.
Overview
- Most common questions about the Revel + Xero integration.
How does the Revel + Xero integration work?
Through the Amaka integration, a range of Revel POS data can be seamlessly synchronised with the Xero accounting software. Each day the integration will synchronise and populate your Xero accounting software file with the most recent Revel POS data.
How to unlock the power of POS data reports
Running a successful business isn't easy. It involves a lot of hard work, planning, strategic decision-making and more importantly, data analysis. Successful business owners know how crucial it is to find the right balance between focusing on day to day operations to collecting data and undertaking analysis. Your point-of-sale system is far more than just a glorified cash register and it should be looked at as a treasure chest that holds many secrets to achieving rapid business growth with POS reports.
Overview
- Most common questions about Square integrations.
What if I use taxes as surcharges in Square?
Overrides are required where additional taxes have been created in Square to accommodate other charges such as "Surcharges" (e.g. Weekend / Holiday surcharges).
If a tax has been created for this purpose then the field should be mapped as "Use as surcharge".
The accountants and bookkeepers of the future: 5 essential traits to recognise them
Although various factors are changing the finance industry, the future of accountants and bookkeeppers is very bright. While some may think otherwise, technology is only improving work practices, making accountants and bookkeepers more efficient than ever. Through the adoption of technology, it doesn’t mean they are less important or less relevant; however, it does mean that they must adapt to the changing landscape and acquire new skills.
5 reasons why accountants and bookkeepers will always add the best value to your business
Did you know that around 80% of new businesses fail within the first 18 months? Poor financial management is one of the main problems for these businesses. Why? The answer might be surprising - 53% of small business owners don't have an accounting professional, and they attempt to manage their money themselves. Accountants can add value to your business in a variety of ways.
Overview of Square + Xero integration
Connect Square and Xero to start syncing your daily sales transactions and add Square as a payment service to your Xero account.
How to integrate Assignar with Xero, QuickBooks Online or MYOB?
Overview
- Connect Assignar to Xero, QuickBooks Online or MYOB to automate payroll generation by sending timesheet and rates from Assignar to your accounting software.
How does the Assignar integration work?
The Integration syncs the hours (units) recorded against employees in the Assignar timesheets via manual user input (through the Assignar Dashboard or the mobile app). Rates are then applied in your accounting system based on mapping configured during the initial setup.
Square partners with Amaka to deliver THE official sales integration with MYOB
Amaka partners with Square to deliver the official integration with MYOB that will help customers to aggregate sales data from every corner of their business.
Revel + Xero integration: Key features
Here's how the Revel + Xero accounting integration by Amaka can benefit your business. POS systems are vital in the hospitality industry. Keeping track of sales is essential for maintaining a successful business. It’s a good idea to have all of this information and data in one place - it’s an even better idea to integrate your POS system with an accounting system. This keeps everything automated, quick, and easy to access.
The hospitality industry goes through huge shift. How to stay on top?
Adaptation is the key to success in the hospitality industry!
Five reasons to add POS integrations to your hospitality business’ workflow
Point of sale (POS) systems drastically change the way businesses around the world operate. Hospitality businesses are no longer using traditional methods to track their daily revenue, and are instead turning to POS options to access data around payments, labor, and product performance. With POS come spectacular integrations to make your life even easier. Integrations give users the ability to combine external software services with their own POS software, saving businesses and employees both time and money.
How to integrate Impos POS with your accounting software?
Overview
- Highly customisable sales data sync between your Impos system and Xero, MYOB or QuickBooks Online.
How does the integration work?
Sales and payment totals from Impos are automatically synced to Xero, MYOB or QuickBooks Online as a sales invoice on a daily, weekly, or monthly basis. Split your sales by Impos product category or deparment and get valuable insight into your businesses performance.