2,058 Connections
Square + QuickBooks integration
Integrate your Square and QuickBooks Online business accounts to automate your data entry.
- Choose your format and sync your data as daily sales.
- Automatically scheduled export.
- Lightning-fast reconciliation.
Square
QuickBooks Online
100% Precise automation
Trusted by thousands of business owners, professional accountants and bookkeepers globally
- Free for core features
- 7 day trial for premium features
Book a demo with one of our experts!
- Get a guided tour
- Let's do the setup together
- 100% Free
What you can automate
Stop doing it manually! Embrace streamlined efficiency with accounting integrations that perfectly reconcile in your books.
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Daily sales sync
Daily
Automatically sync orders and settlements into a summarised invoice or one invoice per order.
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Sync Square fees
Daily
Square fees on each transaction are synced for easier reconciliation.
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Multiple locations support
Daily
Sync sales data from multiple Square locations to a single or multiple QuickBooks Online account files.
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Split sales
Daily
Detailed sync allows you to track sales by location, category or products.
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Daily sales transactions sync
Sync your sales on a daily basis, choosing your preferred format:
Apply custom mapping, format and sync options to further customise your automation.
Invoice
This is just a sample. Additional data is synced to the invoice through the integration.
Backsync
Keep your books in check with our historical export by back syncing your data in just a few clicks.
Pricing
Pricing built for businesses of all sizes.
Integrations built in partnership with selected providers, are available 100% Free. Browse list.
Swipe the table horizontally to view all pricing tiers.
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| Free Trial | - | 7 Days | 7 Days |
| What's included | |||
| Orders/Transactions | Up to 60 per month | Up to 500 per month | Unlimited |
| Integrations | 1 | 2 | Unlimited |
| Locations/Stores | 1 | 2 | Unlimited |
| Backsync[1] | Up to 1 Day | Up to 90 Days | Up to 365 Days |
| Sync features | |||
| Sales and payment transactions | |||
| Cost of goods sold (COGS)[2] | - | ||
| Inventory[2] | - | ||
| Enterprise apps | |||
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Revel, Impos and Assignar |
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Synchronisation formats
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| - Summarised | |||
| - Per order sync[2] | - | ||
| - Detailed by category | - | ||
| - Detailed by product | - | ||
| Advanced mapping | - | ||
The following integrations, built in partnership with selected providers, are available 100% Free of charge: Square + Xero/Sage/Holded, Docusign, Vend, TrackTik, FoodBomb and Yoco.
*What counts as transaction?We only count transactions such as the sales processed in the POS/E-commerce/Payment platform. Sale-related fees, refunds, or reimbursements do not count towards your plan's limit.
Pricing shown in USD, excluding any applicable tax.
1. Backsynced transactions will count towards the monthly number of orders/transactions.
2. Available for selected apps.
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Debbie O., Manager “The integration between Square and QBO is simplified and works very well. Integration was easy. I needed tech support to assist in synching historical data and they were easy to work with and accomplished the task.”
Read more on Capterra -
Russell K., Financial Director “The ease in which it integrates our accounting and POS systems. The customer service was absolutely brilliant. The fact that we could customise the allocation of sales items and back date them for the previous 12 months (if required). At this point in time, there is nothing I can fault about the system.”
Read more on Capterra -
Josiah B., Co-Owner “Amaka makes syncing Square to QuickBooks amazingly simple! I didn’t expect it to be so easy to match Square data with bank deposits, but it was VERY easy! Customer support was incredibly helpful and kind!”
Read more on Capterra
FAQs on Square and QuickBooks
Yes, you can sync Square store data to QuickBooks Online on a daily basis. Our free integration will sync a summary of your previous day’s sales into QuickBooks as an invoice. Sales, fees, sales taxes, gift cards and more get sorted into appropriate accounts. You can back sync up to 12 months of data. It will also fast-track the reconciliation process for Square sales and payments.
Without an integration, you could manually enter all online sales and relevant data. Or, you can use an app that syncs data but requires manual sorting/reconciliation. But, these options need you to spend many hours every month doing administrative work.
There are many features to look for in a Square integration to QuickBooks. To start, the integration should be able to sync a range of transactions. For example, Square sales, payments, Square fees, gift cards and tips. Next, the integration should automatically match Square transactions to payouts the bank feed.
Bookkeeping and accounting can get complicated. Hence, Amaka’s customer support team are CPA-trained and QuickBooks-certified. We are available around the clock.
Finally, you should be able to try before you buy. The QuickBooks and Square accounting integration by Amaka is available on a free plan. The free plan includes one location and up to 60 transactions every month. For premium plans, get a 7-day free trial or start on a month-to-month plan before you pay for a whole year.
Yes! The QuickBooks Online and Square accounting integration is currently available for users globally.
There are a range of configuration options available. With 2-Minute Express, the integration will create default accounts in QuickBooks. Then, it will automatically map Square sales and payments to these accounts.
The Advanced setup configuration allows for custom mapping. We recommend this to professional accountants and bookkeepers.
For most users, we recommend you schedule a call with one of our Integration Experts for the Guided setup. During the free video call, they will walk you through the entire setup.
To set up the integration on your own, follow the Square + QuickBooks Online guide.
Over 75,000 business owners and accounting professionals trust Amaka. We’ve garnered over 1,000 5-star reviews. Save dozens of hours on manual data entry and reconciliation. Know that order data, refunds, fees, sales taxes, discounts, gift cards and more are accurate.
Get started on a 100% free plan for one store and up to 60 transactions every month. The free plan allows you to use the default account mapping for sales and payments. We offer premium plans for more than one location and/or larger transaction volumes. Get extra features such as historical data syncing and custom account mapping.
All users can access 24/7 support with our CPA-trained and QuickBooks-certified team. You can choose from live chat, help desk, or a 30-minute, 1-on-1 Zoom call.
Read the Connect to Square native app vs. Amaka third-party integration article for a comparison.
Yes! The Square integration to QuickBooks accounts for Square fees for each transaction. This means there are no associated errors when doing bank reconciliation. The integration automatically matches transactions to the bank feed to speed up reconciliation. No more manual accounting!
Yes! The integration tracks Square refunds and returns in QuickBooks as negative amounts. It records discounts and shipping fees in separate line items as a negative amount as well.
You can set when the Square + QuickBooks Online integration runs a daily sync. As a default, it’s set to 3am in your local time. Additionally, you can back sync your data by up to 12 months depending on what plan you’re on. Our support team can help you with this process.
The best way to reach our support team is by booking a 30-minute video call support session. This is free regardless of whether you’re on a free or paid plan. You can also reach out through our help desk.